Manager - Scheduling - On Site
About The Position
The Manager - Scheduling directs the daily activities of the scheduling department and interacts directly with hospital operating room scheduling. The role maintains positive relationships with facilities that work with USAP, ensuring information is provided promptly and problems are resolved smoothly. This position is 100% on site in Fort Wayne, Indiana. US Anesthesia Partners does not currently hire candidates residing in California, Hawaii, or Alaska. The position is responsible for department staffing and scheduling operations, including hiring and training staff, managing performance, ensuring policy compliance, assigning work, arranging coverage, and maintaining schedules and division policies. The manager provides daily leadership, responds to problems, prepares reports, and works with the director to keep the annual budget at or below projections. The role is eligible for an annual bonus; bonuses are not guaranteed and depend on company and individual performance. The estimated base pay range is $66,900–$113,700 annually. The final offer depends on the selected candidate’s skills, experience, and qualifications. This range is base pay only and excludes bonuses and other compensation.
Requirements
- Bachelor’s degree.
- 3–5 years of hands-on scheduling experience in a hospital, surgery center, or high-volume surgery practice, or an equivalent combination of education and experience.
- 2–3 years of proven supervisory or leadership experience in a high-volume, demanding environment.
- Working knowledge of scheduling, general physician practices, and hospital operating room workflows.
- Ability to collaborate cooperatively with physicians, staff members, and external customers.
- Strong problem-solving skills.
- Strong attention to detail.
- Working knowledge of computers and basic programs, including Excel and Word.
Nice To Haves
- Prior anesthesia scheduling experience is preferred.
- Certification in medical terminology is helpful.
Responsibilities
- Maintain daily contact with personnel at all levels, including physicians, division managers, and external contacts.
- Manage and monitor scheduling department staff functions.
- Interview, hire, and train staff.
- Ensure compliance with USAP policies and procedures.
- Counsel employees on an ongoing basis and as part of the annual review process.
- Ensure performance standards are achieved.
- Schedule, assign, and monitor staff assignments, including approving time-off requests and ensuring adequate coverage.
- Monitor future staffing needs by reviewing vacation, call, and projected needs.
- Maintain cross-coverage data.
- Ensure in-house schedules are completed daily, accurately, and on time.
- Maintain updated policies and procedures for each division according to division rules.
- Provide personal coverage for all positions.
- Foster a positive work environment through recruitment and retention of experienced, motivated staff.
- Provide weekly, monthly, or quarterly reports as requested.
- Work with the director to maintain the yearly budget at or below projections.
- Provide daily leadership by example and respond to problems as they occur.
- Perform other duties as assigned.
Benefits
- Annual bonus eligibility; bonuses are not guaranteed and are awarded based on company and individual performance.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
