Orthopaedics Program Manager - ON SITE

Vanderbilt University Medical Center • Nashville, TN

5d • Onsite

About The Position

The Program Manager provides comprehensive administrative, operational, marketing, and event support for Vanderbilt University Medical Center’s Department of Orthopaedics. The role manages departmental databases and reporting, supports faculty and research activities, develops communications and marketing materials, coordinates newsletters, and plans educational and special events. The Program Manager also coordinates projects and administrative operations, ensuring accuracy, timely delivery, and compliance with institutional policies. The position serves as a liaison among departmental leadership, faculty, institutional partners, and external stakeholders.

The role is based on site on the fourth floor of Medical Center East South Tower at Vanderbilt University Medical Center in Nashville, Tennessee. The department provides outpatient and surgical care and supports orthopaedic education, training, and research.

Requirements

• Bachelor’s degree or equivalent experience; a degree in Business Administration, Healthcare Administration, Communications, Education, Marketing, or a related field is preferred.
• Three years of relevant work experience.
• Strong organizational and project management skills.
• Experience managing databases and generating reports.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience with email marketing platforms, website content management systems, and survey tools.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively with diverse stakeholders.

Nice To Haves

• Three to five years of administrative, academic program, event management, communications, or project coordination experience.
• Experience supporting academic medicine, graduate medical education, residency programs, or healthcare operations.
• Knowledge of academic medicine, healthcare, or higher education environments.

Responsibilities

• Maintain departmental databases for faculty activities, educational programs, research initiatives, trainees, alumni, and outreach; ensure data accuracy, integrity, and compliance with institutional policies.
• Generate routine and ad hoc reports, track participation and outcomes, maintain electronic filing systems, and assist with annual reports and strategic planning data collection.
• Develop and distribute newsletters, announcements, promotional materials, and other departmental communications.
• Update department websites and digital and social media content; coordinate with institutional communications and marketing teams; maintain distribution lists and report engagement metrics.
• Coordinate newsletter planning, content collection, drafting, design, publication schedules, distribution, and archives.
• Plan and coordinate meetings, conferences, seminars, grand rounds, workshops, and special events, including venues, vendors, catering, travel, registration, and audiovisual needs.
• Coordinate speaker communications and presentation materials; track attendance; prepare post-event evaluations and summary reports.
• Support onboarding of new faculty and assist faculty with academic, educational, and administrative projects.
• Coordinate meetings, track action items, organize faculty accomplishments, and assist with presentations, reports, publications, and scholarly activity records.
• Manage multiple projects, track milestones and deliverables, identify process improvements, and collaborate with internal and external stakeholders.
• Provide administrative support to department leadership and assigned division faculty, including scheduling meetings, preparing agendas and materials, taking minutes, and following up on action items.
• Process Provider Time Away requests for faculty and Advanced Practice Providers; manage peer-to-peer, C30A workers’ compensation, and deposition request forms for assigned faculty.
• Support purchasing requests and invoice processing as assigned, and ensure compliance with institutional policies and procedures.

Benefits

• The posting describes a comprehensive benefits package that may include health, disability, retirement, and/or wellness offerings.
• Professional growth, appreciation of benefits, and a sense of community and purpose are cited as reasons employees stay at Vanderbilt Health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level