Program Manager Journeyman (Business Process Support)

Applied Research Solutions•Bedford, MA

7h•$130,000 - $150,000•Onsite

About The Position

Applied Research Solutions (ARS) is hiring a Program Manager Journeyman to support the Special Programs Division (AFLCMC/HNJ), which develops advanced technology solutions for warfighter needs, including electronic and cyber warfare. The position is onsite at Hanscom AFB in Bedford, Massachusetts, and is contingent upon contract award. Employees must hold an active Top Secret security clearance and pass a background screening for SAP. All ARS positions are subject to background investigations, including criminal history and identity checks. The role supports daily program-office and organizational operations, including tasker and suspense management, documentation and reporting, personnel and organizational records, acquisition documentation, budget execution reviews, inspections, supply management, awards processing, and continuous process improvement. The position also gathers, organizes, and maintains organizational knowledge and provides analytical support to management and Government personnel. ARS describes itself as a provider of technically integrated solutions and mission support. The company notes that it has been a Best Places to Work nominee since 2020 and emphasizes employee career development, work/life balance, competitive benefits, awards and recognition, and personalized attention from senior managers. The expected annual salary range is $130,000–$150,000, depending on responsibilities and the candidate’s experience, qualifications, education or training, and skills.

Requirements

Must be a U.S. citizen.
Active Top Secret security clearance required.
Must pass a background screening for SAP.
Bachelor’s degree in a related field and three years of experience in the relevant technical or professional discipline, including three years in the DoD; alternatively, seven years of directly related experience, including five years in the DoD.
Experience providing administrative support for daily program-office operations, meeting coordination, and calendar or appointment management.
Experience with document and records management, including preparation, tracking, and organization of program materials.
Ability to monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.
Experience scheduling and providing logistics support for physical and virtual meetings, including preparation of background materials and documentation.
Proficiency with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Responsibilities

Build and maintain a running list of taskers, assign them to team members, and ensure tasks are closed out.
Gather inputs and documentation, draft responses, and facilitate reporting processes for inquiries from various sources.
Track and coordinate documentation and staff packages for signature and approval.
Track Officer Performance Reports, Enlisted Performance Reports, civilian appraisals, and feedback.
Facilitate and assist with unit preparedness for inspections and MICT evaluations.
Identify, collect, synthesize, organize, and manage organizational knowledge in support of branch portfolios and products.
Accumulate, understand, and apply knowledge about business activity on behalf of the organization and its stakeholders.
Build and organize conceptual assets into knowledge bases using Google wiki sites.
Process, review, and report on acquisition documents, including MARs, Acquisition Program Baselines, and Acquisition Decision Memorandums.
Provide guidance and feedback and manage Budget Execution Review preparations and presentations.
Manage and oversee taskers and suspenses.
Support management functions and processes using analytical methods to gather, analyze, and evaluate information about organizational structures, resource requirements and utilization or control, manning requirements, human resources, and DoD and Air Force programs and projects.
Assist in developing and implementing programs to identify and improve processes through continuous process improvement.
Assist with supply management, including management and accountability of accountable and non-accountable supplies and equipment, processing requisitions, maintaining stores, and conducting inventories in accordance with applicable Air Force instructions and manuals.
Assist with processing military and civilian awards and decorations in accordance with applicable Air Force instructions, ensuring the appropriate instruction is applied to each award or decoration.
Assist with statistical analysis and reporting, and with awards policies, directives, and regulations.
Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspenses, and responses.
Assist with management of organizational workflow.
Analyze higher-headquarters guidance and recommend approaches to Government personnel for completing manpower and personnel documentation.
Assist with maintaining unit personnel management rosters, unit manning documents, and related organizational rosters.
Draft and maintain office plans and procedures, including an accurate organizational baseline, organizational charts, functional statements, mission descriptions, and telephone directories.
Perform other duties as assigned.