Program Management Analyst

Capstone Research Corporation•Huntsville, AL

3d•Onsite

About The Position

Capstone Research Corporation is seeking a Program Management Analyst for its Huntsville, Alabama office. The company provides engineering services and research and development support across the Department of Defense. The analyst will provide administrative, operational, travel, and training support to help ensure efficient execution of Government programs and contracts. The role manages travel arrangements and employee training requirements, maintains program documentation, tracks administrative tasks, and supports the Program team’s day-to-day operational needs. Compensation will be determined based on factors including job responsibilities, education, experience, knowledge, skills, abilities, market data, and internal equity.

Requirements

At least 5 years of experience in administrative support, program coordination, travel management, or training coordination.
Experience coordinating employee training, maintaining training records, and tracking compliance requirements.
Strong organizational skills and attention to detail, with the ability to manage multiple travel requests and deadlines simultaneously.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
Excellent written and verbal communication skills, with the ability to work effectively across project teams and administrative departments.
Active Security Clearance or eligibility to obtain Security Clearance.

Nice To Haves

At least 3 years of experience supporting Government contracts or working within a Government contracting environment.
Familiarity with Government travel policies, travel authorizations, and expense reporting.
Bachelor's degree in Business Administration, Management, Human Resources, or a related field; equivalent experience may be considered.

Responsibilities

Provide day-to-day administrative and operational support to the program team.
Support compliance with company policies, Government contract requirements, and administrative procedures.
Coordinate and manage domestic and international business travel for employees supporting Government contracts, ensuring compliance with company policies, contract requirements, and applicable Government travel regulations.
Review expense requests and receipts for accuracy, completeness, and compliance with applicable requirements, including the Federal Travel Regulations (FTR) and Federal Acquisition Regulation (FAR), as relevant to the contract.
Maintain accurate travel records, supporting documentation, and audit-ready files for Government contract reviews and financial audits.
Create, receive, review, and submit Trip Reports and supporting documentation to Primes and/or Contracting Officers.
Provide travel policy guidance and interpret and apply Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).
Coordinate and track required employee training for assigned programs and contracts.
Schedule training sessions, register employees, and coordinate logistics with training providers.
Maintain employee training records, certifications, completion dates, and expiration dates.
Monitor upcoming and overdue training requirements and send reminders to employees and supervisors.
Maintain training deliverables for all contracts.