01754 - Prog Mgmt Analyst

Virginia Department of Transportation•Suffolk, VA

About The Position

Provide analysis and support to an assigned program area by planning, developing, monitoring, and evaluating projects, programs, and policies. Review and coordinate development and implementation of the district’s Six-Year Improvement Program (SYIP), managing financial functions for construction- and maintenance-funded projects. Monitor project development and ensure estimates and schedules comply with VDOT policies. Determine functional classification and federal eligibility, program and transfer funds, and work with district staff to support timely development and delivery of district and regional projects. Serve as a liaison between local government and the programming division on scheduling and budgeting matters, and implement recommended scheduling changes in iPM. The role supports federal strategy activities, including identifying projects for the federal strategy, monitoring project status, communicating potential issues to district administration, and coordinating project modification report submissions to the Central Office Federal Programs Division. It also coordinates programming data and funding transfers, supports project closeout, monitors delivery performance measures, communicates available project funding, and maintains iPM and other systems. The position coordinates district implementation of program management tools, including iPM, Project Pool, Schedule, PCES, Dashboard, and Cardinal. It reviews and approves district-level construction and maintenance funding transfers, obtains concurrence before submissions for Federal Programs Division approval, maintains districtwide system integrity, oversees data changes, develops data checks and trend analysis, and reviews project manager revisions to schedules, estimates, and project information.

Requirements

Advanced knowledge of federal, state, and local transportation laws, regulations, policies, and operations.
Advanced understanding of relationships between project phases, schedules, and estimates and the SYIP, SSYPs, STIP, TIPs, and federal strategy.
Considerable experience monitoring, analyzing, and reconciling programming and financial data.
Experience with transportation funding, including budgeting and finance.
Skill in using computers and software applications.
Ability to analyze complex financial and numerical data and to analyze, research, and interpret data.
Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management.
Ability to manage multiple tasks simultaneously.
Ability to mediate difficult issues with municipal councils, staff, department staff, and citizens.
Ability to plan and conduct training, presentations, and meetings.
Advanced knowledge of VDOT financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database, and Project Closeout Database.
Advanced knowledge of transportation funding requirements and regulations, and budgeting and finance policies and procedures.
Problem-solving and decision-making skills.
Skill in using computers, software applications, and reporting tools.

Nice To Haves

Training, experience, or education in Finance, Engineering, or a related field.
Project Management certification.
Experience in financial management, highway design and engineering, roadway construction, planning, or programming.
Knowledge of VDOT financial and project data management systems, including iSYP, PAM, Cardinal, Project Pool, Federal Strategy Database, and Project Closeout Database.

Responsibilities

Plan, develop, monitor, and evaluate projects, programs, and policies in support of an assigned program area.
Review and coordinate development and implementation of the district’s SYIP, including financial functions for construction- and maintenance-funded projects.
Monitor project development and ensure project estimates and schedules comply with VDOT policies.
Determine functional classification and federal eligibility; program and transfer funds.
Coordinate with district staff to support timely development and delivery of district and regional projects.
Act as liaison between local government and the programming division on scheduling and budgeting matters.
Implement recommended scheduling changes in iPM for district projects.
Assist with district activities related to federal strategy, including identifying projects for inclusion.
Monitor federal strategy project status and communicate potential issues to district administration.
Coordinate submissions of project modification reports to the Central Office Federal Programs Division.
Coordinate with district staff to maintain programming in computer systems and check project data accuracy, including phases, schedules, and estimates.
Coordinate project funding transfers and federal and state authorizations with the Central Office Federal Programs Division.
Assist with project closeout and monitor project delivery performance measures in Dashboard.
Communicate available funding for projects and monitor and update iPM and other systems.
Coordinate district implementation of program management system tools, including iPM, Project Pool, Schedule, PCES, Dashboard, and Cardinal.
Review and approve district-level funding transfers for construction and maintenance funds, and obtain concurrence before sending them for Federal Programs Division approval.
Maintain districtwide system integrity, oversee data changes, and develop checks and balances for project data and trend analysis.
Review and approve project manager revisions to schedules, estimates, or other project information.