Program Coordinator

Texas Tech University•Lubbock, TX

About The Position

Supports the program director by performing administrative duties related to planning, directing, and coordinating the program’s academic and operational activities. Adheres to TTUHSC and departmental operating policies and procedures. Coordinates accredited continuing education activities from planning and development through implementation, evaluation, outcomes assessment, and closeout in accordance with applicable Joint Accreditation requirements. Guides course directors, planning committees, and presenters on accreditation requirements, professional practice gaps, educational needs, learning objectives, interprofessional planning, and adult learning principles. Prepares, reviews, maintains, and organizes accreditation documentation and activity records. Coordinates logistical and operational requirements for live, virtual, hybrid, and enduring educational activities, as well as administrative and logistical support for faculty development programs. Develops and distributes marketing materials, handouts, and learner instructions. Develops, tests, implements, and evaluates outcomes measurement tools and surveys. Works with institutional departments, activity planners, and other stakeholders to identify and assess professional practice gaps and educational needs. Assists with developing, implementing, maintaining, and evaluating enduring educational materials and digital learning resources. Develops proposed activity budgets, tracks revenue and expenses, and coordinates financial documentation, reconciliation, and invoicing with the analyst and departmental leadership. Coordinates approved educational grant requests, exhibits, and vendor support arrangements and maintains required documentation. Completes post-activity requirements, including attendance reconciliation, learner credit documentation, evaluations, outcomes data, required reporting, and activity closeout. Maintains activity and learner information in CloudCME and prepares assigned data for JA-PARS and other required reporting. Assists with reports, audits, self-study, and reaccreditation documentation. Completes an annual professional development needs assessment and develops and implements a professional development plan, including learning opportunities external to TTUHSC, to support JAC 15. Maintains current knowledge of Joint Accreditation requirements, continuing education standards, adult learning principles, and emerging practices. Represents the office professionally when working with TTUHSC departments, community organizations, and other institutions. Maintains an accurate log of checks and other payments received by the office when assigned.

Requirements

High school education plus six years of experience in a related field; additional education may substitute for experience on a year-for-year basis.

Responsibilities

Support the program director with administrative duties related to planning, directing, and coordinating academic and operational program activities.
Adhere to TTUHSC and departmental operating policies and procedures.
Coordinate accredited continuing education activities through planning, development, implementation, evaluation, outcomes assessment, and closeout in accordance with applicable Joint Accreditation requirements.
Guide course directors, planning committees, and presenters on accreditation requirements, professional practice gaps, educational needs, learning objectives, interprofessional planning, and adult learning principles.
Prepare, review, maintain, and organize accreditation documentation and activity records.
Coordinate logistical and operational requirements for live, virtual, hybrid, and enduring educational activities, including registration, faculty coordination, participant communications, attendance, technology, materials, and evaluations.
Provide logistical and administrative support for faculty development programs and activities, including scheduling, registration, communications, technology coordination, materials, attendance tracking, and collection of evaluations.
Develop and distribute activity marketing materials, handouts, and learner instructions.
Develop, test, implement, and evaluate outcomes measurement tools and surveys to assess changes in knowledge, competence, performance, and, when applicable, patient or healthcare outcomes.
Work with institutional departments, activity planners, and stakeholders to identify and assess professional practice gaps and educational needs.
Assist with the development, implementation, maintenance, and evaluation of enduring educational materials and digital learning resources.
Develop proposed activity budgets, track revenue and expenses, and coordinate financial documentation, reconciliation, and invoicing with the analyst and departmental leadership.
Coordinate approved educational grant requests, exhibits, and vendor support arrangements, and maintain required documentation.
Complete post-activity requirements, including attendance reconciliation, learner credit documentation, evaluations, outcomes data, required reporting, and activity closeout.
Maintain accurate activity and learner information in CloudCME and prepare assigned data for JA-PARS and other required reporting.
Assist with reports, audits, self-study, and reaccreditation documentation.
Complete an annual professional development needs assessment and develop and implement a professional development plan, including learning opportunities external to TTUHSC, to support JAC 15.
Maintain current knowledge of Joint Accreditation requirements, continuing education standards, adult learning principles, and emerging practices.
Represent the office professionally when working with TTUHSC departments, community organizations, and other institutions.
Maintain an accurate log of checks and other payments received by the office when assigned.