Program Coordinator

Lewis-Clark State College • Lewiston, ID

2d

About The Position

LC State invites applications for a Program Coordinator in the Center for Arts & History. The role leads the Center’s events and day-to-day operations, including administrative and financial processes, records, reporting, and grant support. The coordinator serves as lead organizer for fundraisers and seasonal, campus, and community events, including Art Under the Elms, the Center’s main annual fundraiser. The position also staffs the galleries during open hours, including evenings and weekends as needed, and supports exhibit-related and community art events. The coordinator shares daily Center responsibilities and is cross-trained to provide coverage. Oversight, budget authority, approvals, and final decisions remain with the Director of the Center for Arts & History.

The coordinator plans and manages event logistics, promotion, contracts, volunteers, and event staffing. Center operations include preparing documents and reports, maintaining membership and mailing lists, processing financial paperwork, tracking expenses, preparing budget reports, reconciling budgets, and maintaining equipment and supply inventories. Grant support includes researching funding opportunities, preparing application drafts and reports, tracking grant spending and deadlines, and maintaining grant records. The position collaborates with the Exhibits & Engagement coordinator and performs other duties as assigned, including activities supporting student recruitment and retention.

The salary is $49,754, based on experience and qualifications. A bachelor’s degree in Business or Public Administration, Education, Communications, Art or Art History, or a related field is required, along with general interest in and knowledge of the arts. The position is open until filled and is subject to a successful criminal background check and may also be subject to education verification.

Requirements

• Bachelor’s degree in Business or Public Administration, Education, Communications, Art or Art History, or a related field, from a regionally accredited college or university.
• General interest in and knowledge of the arts.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience with event planning and customer service/public relations.

Nice To Haves

• Two years of related professional experience.
• Experience with purchasing and budget recordkeeping.
• Experience with marketing materials and Adobe Creative Suite, including Photoshop, InDesign, and Illustrator.
• Experience with grant writing or grant administration.

Responsibilities

• Plan, coordinate, and manage the Center’s fundraisers and seasonal, campus, and community events, including Art Under the Elms.
• Manage event logistics, including vendors, venues, rentals, permits, setup and teardown, ticketing, and payment records.
• Prepare and route event contracts and insurance forms for approval.
• Promote events through press releases, announcements, listings, and promotional materials; provide newsletter and social media content in coordination with the Exhibits & Engagement coordinator.
• Support exhibit openings and community art events with setup, supplies, and staffing.
• Recruit, train, and schedule event volunteers.
• Open, staff, and maintain the galleries during open hours, and coordinate student staffing needs for events with the Exhibits & Engagement coordinator.
• Prepare Center documents, correspondence, and reports, and maintain membership and mailing lists.
• Process Center financial paperwork, including travel claims, P-card logs, and purchase requests, in coordination with the Controller’s Office.
• Track expenses, prepare budget status reports and draft budget worksheets, and reconcile Center for Arts & History and College Advancement budgets monthly.
• Compile attendance, program, and financial data, and draft the Center’s annual report.
• Maintain equipment and supply inventories, order office supplies, and report replacement needs.
• Assist with other financial tasks as needed.
• Research grant and outside funding opportunities that align with Center programs and priorities, and recommend prospects to the Director.
• Maintain a grant calendar tracking application, report, and renewal deadlines.
• Draft grant applications and narratives for the Director’s review, including gathering data, preparing budgets, and assembling attachments and letters of support.
• Track spending on awarded grants and keep grant activities on schedule and aligned with funder requirements.
• Prepare interim and final grant reports by compiling attendance, financial, and program outcomes.
• Maintain grant files and records, and coordinate with the College’s grants and finance offices as needed.
• Collaborate with the Exhibits & Engagement coordinator on daily Center operations and cross-train to provide coverage during absences, peak periods, and events.
• Document position tasks in the Center’s standard operating procedures manual and update it annually with the Director.
• Represent the Center at meetings, events, and conferences as assigned.
• Support activities that contribute directly or indirectly to student recruitment and retention.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level