Program Coordinator

Charles R. Drew University•Los Angeles, CA

12d

About The Position

Under the direct supervision of the Program Manager and the overall direction of the Principal Investigator/Program Director, the Program Coordinator provides data entry and distribution, student case-management, and report preparation for program-generated special projects. The role supports all areas of the program and assists the Program Manager with daily operations, programming activities, and budgetary tasks. The position is funded entirely by the Health Careers Opportunity Program and is contingent upon continued funding; the stated grant end date is 08/31/2027.

Requirements

Regionally accredited bachelor's degree, or equivalent combined education and experience in a related field.
One to two years of executive administrative experience, grants management, and/or support for a university research program.
Demonstrated ability to plan, coordinate, and schedule office activities.
Strong proficiency with MS Office, including Word, Excel, PowerPoint, Outlook, and Teams, and with information technology platforms.
Knowledge of project or program coordination processes, including initiating, planning, executing, monitoring/controlling, and closing.
Ability to organize resources, establish priorities, attend closely to detail, and manage time effectively.
Interpersonal skills to establish and maintain effective working relationships with stakeholders.
Strong verbal and written communication skills.
Ability to work as part of a team and make sound administrative and procedural decisions and judgments.
Ability to perform detailed work with sustained attention and care while providing or obtaining information in response to numerous inquiries.
Ability to work effectively with a diverse community.

Nice To Haves

Master's degree.
Understanding of or direct experience with health professional programs.

Responsibilities

Assist with complex administrative assignments, including gathering data, monitoring deadlines, conducting follow-up, and tracking student and alumni outcomes.
Support case management and direct student support through program planning and implementation.
Coordinate and provide administrative support for HCOP summer programming, including planning, implementation, student activities, scheduling, logistics, and operational needs.
Develop and maintain HCOP alumni tracking and reporting processes by collecting and updating alumni outcomes, maintaining accurate records, conducting alumni follow-up, and supporting program and grant reporting.
Support preparation and updating of policies, procedures, budgets, and other program documents.
Organize program meetings and prepare agendas and minutes.
Assist in preparing progress reports at student, program, and alumni levels for stakeholders.
Assist in preparing and submitting financial records and reports, budgets, expenditure modifications, and grant applications.
Occasionally update the program website.
Perform other duties as assigned.