Program Coordinator

American Society for Cell Biology (ASCB) • Rockville, MD

2d • $60,000 - $65,000 • Hybrid

About The Position

The American Society for Cell Biology (ASCB) is seeking an experienced Program Coordinator to provide administrative, logistical, and project support across the Society’s programs and initiatives. The role supports day-to-day operational activities, including scientific meeting processes, marketing communications, volunteer activities, and other member-facing programs. Working collaboratively across departments, the Program Coordinator helps ensure deadlines are met, information is accurate, and administrative processes run efficiently. The ideal candidate is proactive, resourceful, service-oriented, and comfortable balancing multiple assignments in a collaborative, mission-driven environment.

ASCB is a diverse global community of biologists and researchers dedicated to advancing research and education in cell biology. The organization is headquartered in Rockville, Maryland. This position is hybrid, with flexibility to work from home and in-office work every Tuesday. Candidates must be located in DC, Maryland, or Virginia.

Requirements

• Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or a related field, or equivalent relevant experience.
• At least 2 years of related experience in administrative coordination, program support, project administration, or a similar role.
• Ability to take initiative and work independently, with strong organizational and time-management skills to consistently meet competing deadlines.
• Excellent attention to detail, follow-through, and accuracy in maintaining and managing records and communications.
• Track record of developing and using processes and procedures that deliver productivity and efficiency.
• Strong written and professional verbal communication skills and a customer-service mindset.
• Technical proficiency with Microsoft Office applications.
• Candidates must be located in DC, Maryland, or Virginia.

Nice To Haves

• Related experience in a nonprofit or professional scientific organization.
• Familiarity with, or ability to learn, association management systems, CRM platforms, email marketing tools, or event management software.

Responsibilities

• Support administrative, marketing, and logistical preparations and processes related to scientific meetings, webinars, and workshops.
• Provide administrative support for scientific meeting abstract submissions, including review, acceptance, scheduling, and participant notifications.
• Coordinate travel award and program administration, including applications, eligibility verification, notifications, ceremonies, participant follow-up, recordkeeping, and coordination with Finance on payments and reimbursements.
• Maintain marketing calendars, contact lists, project timelines, and trackers; contribute to preparing and scheduling email campaigns and announcements; and collect content, materials, links, and approvals from internal teams.
• Communicate professionally and service-effectively with committees and volunteer groups; provide status updates and coordinate follow-up actions with internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree