Program Coordinator

Harvard University • Cambridge, MA

4d • Onsite

About The Position

The Program Coordinator reports to the Assistant Director and works with the Director to run the First-Year Seminar Program, enrolling 1300 first-year students in 120+ seminars taught by faculty from 14 Harvard schools.

Requirements

• Bachelor degree with 3-5 years experience in academic/non-profit administration.
• Strong customer service
• AI skills
• Excellent verbal and written communication
• Event planning, and data management skills
• Knowledge of Microsoft Office Suite
• Knowledge of Harvard’s Financial/Reporting applications
• Ability to work collaboratively on multiple priorities with attention to details and deadlines
• Strong organization skills and balance of initiative and circumspection are essential.

Nice To Haves

• Air Table and Course Canvas is preferred

Responsibilities

• Serves as a key member of this team, the Program Coordinator provides Program support and coordinates daily operations for the office and its seminars, including triaging the office inbox, event/travel planning, ordering any supplies needed for seminars, classroom scheduling and AV/IT support (e.g., Canvas sites and AV/IT support in the Program’s Seminar room).
• Assists visitors and answers general inquiries from parents, students, faculty, and administrators in the office or by telephone or email, forwarding business to other team members.
• Sends out evaluation reports to faculty each term, enters courses in my.harvard and helps ensure that the schedule is balanced and class websites are in order.
• Prepares and tracks accounts for payable transactions for approval by the Assistant Director of Administration.
• Assists the Assistant Director in supporting Standing Committee meetings, faculty recruitment correspondence, and first-year application cycle.
• Maintains the First-Year Seminar website, including updating it with annual seminar roster, dates, deadlines and general updates as needed.
• Responsible for maintaining the Program’s databases, online application system, FAS Courses of Instruction chapter, and paper/electronic archives.
• Works with OUE Communications to update current offerings.
• Monitors and tracks each seminar budget.
• Assist with managing Post-Seminar Module (PSM) including travel and field trip logistics (which are time sensitive).
• Assist with the Harvard College Curriculum’s additional projects when time allows, and the need arises. Additional duties as required.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level