Program Coordinator

ASCB • Rockville, MD

1d • Hybrid

About The Position

The American Society for Cell Biology (ASCB) is seeking an experienced Program Coordinator to provide administrative, logistical, and project support across the Society’s programs and initiatives. The role supports timely day-to-day operations, including scientific meeting processes, marketing communications, volunteer activities, and other member-facing programs. Working collaboratively across departments, the coordinator helps ensure deadlines are met, information is accurate, and administrative processes run efficiently. The ideal candidate is proactive, resourceful, service-oriented, and comfortable balancing multiple assignments in a collaborative, mission-driven environment.

ASCB is a diverse global community of biologists and researchers dedicated to advancing research and education in cell biology. The organization has 6,500 scientists in over 60 countries and is headquartered in Rockville, Maryland. Its staff develop and present programs, publications, and events reflecting the Society’s values of discovery, innovation, inclusion, community, leadership, respect, education, and science.

The position is hybrid, with flexibility to work from home plus required in-office work every Tuesday. Candidates must be located in DC, Maryland, or Virginia.

Requirements

• Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or a related field, or equivalent relevant experience.
• At least 2 years of related experience in administrative coordination, program support, project administration, or a similar role.
• Strong organizational skills and time management, with the ability to take initiative, work independently, and consistently meet competing deadlines.
• Excellent attention to detail, follow-through, and accuracy in maintaining and managing records and communications.
• Experience developing and using processes and procedures that improve productivity and efficiency.
• Strong written and professional verbal communication skills and a customer-service mindset.
• Technical proficiency with Microsoft Office applications.
• Must be located in DC, Maryland, or Virginia.

Nice To Haves

• Experience in a nonprofit or professional scientific organization.
• Familiarity with, or ability to learn, association management systems, CRM platforms, email marketing tools, or event management software.

Responsibilities

• Support administrative, marketing, and logistical preparations and process activities related to scientific meetings, webinars, and workshops.
• Provide administrative support for scientific meeting abstract submissions, including review, acceptance, scheduling, and participant notifications.
• Coordinate travel award and program administration, including applications, eligibility verification, notifications, ceremonies, participant follow-up, recordkeeping, and coordination with Finance on payments and reimbursements.
• Maintain marketing calendars, contact lists, project timelines, and trackers; contribute to preparing and scheduling email campaigns and announcements; and collect content, materials, links, and approvals from internal teams.
• Communicate with committees and volunteer groups in a timely, professional, service-focused manner; provide status updates and coordinate follow-up actions with internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree