Program Coordinator - Harmony Square (PT)

Village of Tinley Park•Tinley Park, IL

23d

About The Position

The Village of Tinley Park is seeking a part-time Program Coordinator for Harmony Square. The role plans, implements, coordinates, and supervises Harmony Square activities and events, working with minimal supervision and day-to-day oversight from Special Events Specialist(s). The coordinator organizes programming, facility schedules, rentals, and daily maintenance; serves as the primary contact for programming inquiries; coordinates staffing; and manages the winter ice rink schedule and other year-round schedules. The role also handles registrations, program plans, budget recommendations, customer service for facility users, event-space preparation, and equipment setup and breakdown. Administrative duties include preparing correspondence, promotional content, reports, work orders, timesheets, and schedules. The coordinator monitors budgets and inventory and coordinates facility maintenance needs with Public Works. The position typically works 30–34 hours per week, with a variable schedule that includes evening and weekend availability based on programming needs.

Requirements

Associate’s degree required.
Minimum of one year of related programming experience.
First Aid/CPR certification required within three months of hire.
Proficiency with Microsoft Office.
Ability to communicate effectively verbally and in writing.
Ability to work independently, collaborate effectively, think creatively, and execute projects with attention to detail in a fast-paced environment.
Availability to work a variety of evening and weekend hours based on programming needs.

Nice To Haves

Bachelor’s degree in Recreation, Leisure Management, or a related field preferred.
Previous experience in event coordination or facilities management is a plus.
Prior supervisory experience preferred.
Passion for public relations, event planning, and leisure activities; creativity and strong project management skills.

Responsibilities

Develop, prepare, and organize Harmony Square programming, including scheduling, facility use, rentals, and daily maintenance.
Serve as the primary point of contact for Harmony Square programming inquiries.
Coordinate and supervise staffing for programs, events, and activities.
Create and manage the winter ice rink schedule and other year-round program schedules as needed.
Complete registrations, prepare program plans, and make budgetary recommendations.
Address facility users’ needs to support successful program execution, strong customer service, and smooth on-site events.
Prepare correspondence, brochure and flyer content, reports, work orders, timesheets, schedules, and other operational documents.
Prepare event spaces and coordinate details for scheduled events, including party room, VIP, and green room setups.
Coordinate and assist with setup and takedown of equipment for programs and events, including AV equipment, programming support items, tables, chairs, and portable heaters.
Prepare program budgets, monitor expenditures, and manage inventory to ensure equipment and supplies are accounted for and in good condition.
Coordinate facility maintenance and related needs with the Public Works department.
Submit and manage work order requests as needed.