Program Coordinator

Texas Tech University•El Paso, TX

4d•Onsite

About The Position

The Program Coordinator supports the program director by performing administrative duties related to planning, directing, and coordinating the program’s academic and operational activities. The role is a key participant with senior leadership and faculty in implementing the medical school curriculum and works with course leadership and the Associate Director to create and monitor course calendars and timelines for the Learning Management System and Canvas. The position is performed onsite at Texas Tech Health El Paso (TTEP); remote and hybrid work are not available. TTEP is not considering applicants who require employment visa sponsorship, including H1B visa holders and people currently on student or postgraduate visas. The coordinator organizes medical student activities for assigned courses, including lectures, presentations, and interest group meetings, and schedules suitable rooms for educational activities. The role generates curriculum, examination, and evaluation reports as requested; obtains final semester grades and enters them into Banner by established deadlines; and participates in exam proctoring. The coordinator also validates or creates upcoming-year Pre-Clerkship courses in Banner, monitors attendance and assignments, ensures required professionalism documentation is uploaded, and collaborates with the IT Academics team on student-performance tracking data. Additional duties include providing front-desk backup as needed, maintaining required licensure, certifications, compliance, and training, following institutional policies and confidentiality requirements including FERPA and HIPAA, and demonstrating and promoting TTEP’s stated values. Other duties may be assigned.

Requirements

High school education and six years of experience in a related field; additional education may substitute for experience year for year.
Excellent computer skills, including proficiency in Word, PowerPoint, and Excel.
Excellent written and oral communication skills.
Strong critical-thinking skills.
Strong organizational skills and attention to detail.
Ability to work as a team member and cross-train with other program coordinators.
Must be able to work onsite at TTEP; remote and hybrid work are not available.
Applicants requiring employment visa sponsorship are not considered, including H1B visa holders and individuals currently on student or postgraduate visas.

Responsibilities

Support the program director with administrative duties related to planning, directing, and coordinating academic and operational program activities.
Participate with senior leadership and faculty in implementing the medical school curriculum.
Collaborate with Course Directors/Leadership and the Associate Director to create and monitor course calendars and timelines for the Learning Management System and Canvas.
Coordinate medical student activities for assigned courses, including lectures, presentations, and interest group meetings.
Schedule rooms appropriate for planned educational activities, such as lecture halls, small-group rooms, and labs.
Generate reports as requested on curriculum implementation, examination results, and student and faculty evaluations.
Obtain final semester grades and enter them into Banner by established deadlines.
Participate in exam proctoring as an assigned member of the proctor pool.
Validate or create Pre-Clerkship courses in Banner during the roll-over period for the upcoming school year.
Monitor attendance and Canvas and remediation assignments, and ensure E-Portfolio professionalism statements and professionalism Event Cards are uploaded through TTAS.
Work with the IT Academics team to develop student-performance tracking data for assigned courses.
Provide front-desk backup as needed.
Maintain required licensure, certifications, mandatory compliance, and training.
Follow FERPA and HIPAA confidentiality standards and applicable institutional policies, procedures, and practices.
Demonstrate TTEP’s values and serve as a values leader by promoting and encouraging staff across the institution.
Perform other duties as assigned.