Program Coordinator (Summer 2026)

Churchill Downs Incorporated•New Kent, VA

1d•Onsite

About The Position

Colonial Downs Group (CDG) is owned and operated by Churchill Downs Incorporated and consists of several different brands across Virginia: Colonial Downs Racetrack, Rosie’s Gaming Emporium, Rosie’s Game Room, and Virginia Horseplay. CDG is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving, and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. JOB SUMMARY Responsible for coordinating the development, accuracy, and publication of the official racing program, including horse information, past performances, and race details. Ensures all program content is compiled, verified, and distributed in compliance with racing regulations and organizational standards to support live racing operations. This is a seasonal position for the summer race meet at Colonial Downs.

Requirements

Strong attention to detail with a high degree of accuracy.
Excellent organizational and time management skills, with the ability to meet strict deadlines.
Strong written and verbal communication skills.
Ability to work effectively in a fast-paced, deadline-driven racing environment.
Knowledge of Thoroughbred racing operations, terminology, and program structure preferred.
Ability to analyze and verify data from multiple sources.
Proficiency in Microsoft Office and racing/program database systems.
Ability to maintain confidentiality and exercise sound judgment.
High school diploma or equivalent required.
Must obtain and maintain a Virginia Racing Commission racing license.

Nice To Haves

Prior experience in Thoroughbred racing operations, racing office administration, or program coordination preferred.
Experience working with race entries, past performances, or racing data systems is a plus.
Other combinations of education and experience may be considered.

Responsibilities

Coordinates the compilation and production of the official racing program for each race day.
Gathers and verifies race entries, past performance data, ownership details, and horse information for accuracy and completeness.
Works closely with the Racing Secretary, Clockers, Horse Identifier, and other racing officials to ensure accurate race data.
Ensures all program content complies with applicable racing commission rules and internal standards.
Edits and proofreads program materials to ensure clarity, accuracy, and consistency.
Coordinates with third-party vendors or internal teams responsible for program printing and distribution.
Assists in preparing overnight sheets, condition books, and other racing publications as needed.
Updates program content to reflect late changes, including scratches, jockey changes, and equipment updates.
Supports race day operations by ensuring timely availability and accuracy of program materials.
Maintains organized records of program data, revisions, and final publications.
Responds to inquiries from horsemen, racing officials, and guests regarding program information.
Ensures confidentiality and integrity of all racing data and communications.
Performs other related duties as assigned.