Stakes Coordinator (Summer 2026)

Churchill Downs Incorporated

2d•Onsite

About The Position

Colonial Downs Group (CDG) is owned and operated by Churchill Downs Incorporated and consists of several different brands across Virginia: Colonial Downs Racetrack, Rosie’s Gaming Emporium, Rosie’s Game Room, and Virginia Horseplay. CDG is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving, and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. JOB SUMMARY Responsible for coordinating all aspects of stakes race administration, including nominations, entries, payments, and communication with horsemen, to ensure accurate execution of stakes races in compliance with racing regulations and operational standards. This is a seasonal position for the summer race meet at Colonial Downs.

Requirements

Strong attention to detail and ability to manage multiple deadlines simultaneously.
Excellent organizational and recordkeeping skills.
Strong written and verbal communication skills with a professional demeanor.
Ability to work effectively in a fast-paced, deadline-driven environment.
Knowledge of Thoroughbred racing operations, stakes race structure, and industry terminology.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency in Microsoft Office and racing database systems.
High school diploma or equivalent required.
Must obtain and maintain a Virginia Racing Commission racing license.

Nice To Haves

Prior experience in Thoroughbred racing operations, racing office administration, or stakes coordination preferred.
Experience working with nominations, entries, or purse accounting is a plus.
Other combinations of education and experience may be considered.

Responsibilities

Coordinates all administrative functions related to stakes races, including nominations, sustaining payments, and entry processing.
Maintains accurate records of nominations, payments, eligibility, and conditions for each stakes race.
Prepares and distributes stakes race condition books, nomination forms, and related materials.
Communicates with owners, trainers, and agents regarding eligibility, deadlines, payments, and race conditions.
Works closely with the Racing Secretary to ensure accurate entries and proper field selection for stakes races.
Verifies payments and eligibility requirements to confirm horses are qualified to compete.
Assists in compiling and publishing official stakes race information, including overnight sheets and program details.
Coordinates with Horseman’s Bookkeeper to track and reconcile stakes payments and purses.
Ensures compliance with all applicable racing commission rules and internal policies.
Provides support on race days as needed, including assisting with entries, scratches, and race changes.
Responds to inquiries from horsemen and racing officials in a professional and timely manner.
Maintains confidentiality and integrity in all aspects of racing operations.
Performs other related duties as assigned.