Program Coordinator – Contracts & Partner Operations
About The Position
RTI International is seeking a coordinator for a translational program that provides investigators and small businesses with specialized services to advance therapeutics, devices, and digital health technologies toward clinical translation and commercialization. The coordinator supports project managers and program leadership by coordinating research and development activities, service provider engagements, project tracking, and operational processes across a portfolio of medical product development projects. The role serves as a liaison among project teams, investigators, service providers, consultants, finance, legal, and program leadership, helping projects progress efficiently and ensuring critical administrative activities are completed on schedule. Responsibilities include coordinating project meetings and documentation, managing contract-related processes, supporting provider onboarding, and tracking financial and vendor information.
Requirements
- Bachelor's degree, preferably in a scientific discipline.
- At least 3 years of experience in project coordination, program administration, contract administration, research operations, grants administration, or a related field.
- Demonstrated ability to manage multiple projects, stakeholders, and deadlines simultaneously.
- Excellent organizational and communication skills, with strong attention to detail.
- Experience maintaining databases, trackers, and document management systems.
Nice To Haves
- Experience supporting pharmaceutical, biotechnology, CRO/CDMO, or academic research programs.
- Familiarity with NDAs, MTAs, subcontracts, consulting agreements, and other research-related contracts.
- Highly organized and process oriented.
- Strong customer-service mindset and collaborative approach.
- Comfort interacting with scientific, technical, and operational stakeholders.
- Proactive, resourceful, and able to anticipate project needs.
- Strong follow-through and commitment to keeping projects moving forward.
- Ability to work independently while supporting a highly collaborative team environment.
Responsibilities
- Support Project Managers in coordinating activities across multiple translational research and medical product development projects.
- Schedule and coordinate project meetings, prepare agendas, document meeting notes, and follow up on action items.
- Ensure documentation is maintained in accordance with organizational policies and sponsor requirements.
- Coordinate the preparation, review, routing, execution, tracking, and maintenance of program-related documentation, including supplier setup, NDAs, subcontractor agreements, consultant agreements, vendor qualification documents, and honorarium payments.
- Assist with onboarding subcontractors, consultants, CROs, and other service providers.
- Coordinate collection of required documentation, compliance records, and vendor setup materials.
- Serve as a point of contact for administrative and operational communications.
- Assist with tracking invoices, purchase orders, contract modifications, and contract-related financial documentation.
- Maintain the approved and qualified vendor list and schedule periodic re-evaluation.
Benefits
- Generous paid time off policy.
- Merit-based annual increases.
- Bonus opportunities.
- Recognition program.
- Health, dental, life, and short-term and long-term disability insurance plans.
- Retirement savings program such as a 401(k) plan.
- Paid parental leave for all parents.
- Financial assistance with adoption expenses or infertility treatments.
- Financial reimbursement for education and developmental opportunities.
- Employee assistance program.
- Other offerings to support work-life balance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
