Program Coordinator

Harvard University • Boston, MA

12d • Hybrid

About The Position

The Program Coordinator supports the day-to-day operations of the Department of Health Care Policy’s complex, multi-site “Medicare at a Crossroads” program project grant and related studies. Reporting to Prof. Michael McWilliams, with a dotted line to Prof. Bruce Landon, the role serves as the administrative core’s primary contact for regulatory compliance, data governance, and research administration related to CMS and other sensitive data sources. The coordinator works with faculty investigators, project staff, external collaborators, the HMS Office of Research Administration, and the department’s grants team to support compliance with institutional, federal, and data-provider requirements, as well as the program’s research, communication, and coordination needs.

The position independently prepares and tracks IRB requests, data safety records, and data-use applications; monitors renewals and processes ongoing modifications to maintain compliance. It also supports research through literature reviews and the preparation of reports, materials, and graphics or tables; coordinates meetings and communications across internal and external project collaborators; and manages project staff onboarding, offboarding, and user access.

This is a hybrid position. The department sets the schedule and work location according to operational needs. Standard hours are 35 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m.

Requirements

• Four or more years of experience; higher education may count toward experience.
• Excellent organizational skills, including the ability to prioritize work amid multiple and conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Solid writing, editing, and proofreading skills.
• Ability to handle confidential information with discretion.

Nice To Haves

• College degree preferred.

Responsibilities

• Serve as the program administrative core’s primary point of contact for regulatory compliance, data governance, and research administration.
• Independently prepare, submit, and track Institutional Review Board (IRB) requests and maintain associated data safety records.
• Prepare, submit, and manage data use applications (DUAs) with the Centers for Medicare and Medicaid Services (CMS) and other external data providers.
• Monitor renewal timelines and prepare and process ongoing modifications to IRB protocols, data safety records, and DUAs to ensure continuous compliance.
• Conduct literature reviews and prepare reports, research materials, and graphics or tables in support of ongoing studies.
• Oversee site coordination, including facilitating meeting agendas and creating and distributing minutes for 10+ internal Harvard collaborating investigators and 15 external subprojects.
• Manage project staff onboarding, offboarding, and user access.
• Serve as a general administrative resource for the project team.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed