Program Coordinator

Vision to Learn•Washington, DC

9d•$24 - $28

About The Position

Vision To Learn is a school-based vision care nonprofit that provides eye exams and glasses at no cost to students in underserved communities. The Program Coordinator supports its Washington, DC and Prince George’s County, Maryland program by coordinating with district partners, clinical staff, operations staff, and school personnel on daily reporting, tracking, communication, and scheduling. Under the supervision of the Program Manager, the coordinator leads regional operations processes, monitors productivity through reporting, and collaborates with school and district administrators, nurses, and principals. The role calls for someone who can set incremental goals, complete a wide range of tasks accurately and quickly, and troubleshoot changing operational needs. Regular travel to schools is required, and the coordinator must be willing to cross-train to support mobile clinic work, including vision screenings and glasses-related tasks.

Requirements

Bachelor’s degree required.
Skilled in Excel and the Microsoft Office suite.
Experience working with a diverse population.
Current driver’s license and a clean driving record.
Excellent written and verbal English communication skills.
Willingness to commute and travel within the Washington, DC metro area and Prince George’s County, Maryland.
Self-motivated, energetic, and able to work independently and effectively with team members.
Strong problem-solving skills and understanding of how logistical decisions affect others.
Able to multitask, remain calm, and respond courteously under pressure.
Able to work with people at all levels of an organization.
Flexible, organized, accurate, and detail-oriented.

Nice To Haves

Two or more years of experience working with schools preferred.

Responsibilities

Work with the Program Manager to develop a strategic mobile clinic schedule based on district calendars and maximize the number of students served.
Coordinate optometrist schedules based on geography and approve timesheets.
Oversee the clinic team.
Ensure staff clearances are provided to school districts in compliance with MOUs.
Coordinate with operations staff, nurses, county health officials, principals, and district administrators to identify and propose schedule changes and respond to changing needs, including provider unavailability and urgent visit needs.
Coordinate operations staff to enter accurate and timely data into Vision To Learn systems.
Work with nurses, principals, and district administrators to collect testimonials and photos.
Help identify and coordinate partnerships for summer exam opportunities.
Oversee the volunteer program.
Assist with special event planning.
Travel regularly to schools to support field staff and ensure high-quality program delivery.
Maintain relevant program data, including information in the EHR system, tracking spreadsheets, and Basecamp, in support of the Program Manager.
Serve as a communication link among the Program Manager, operations staff, and districts to ensure schedule changes and updates are communicated promptly.
Be willing to cross-train for mobile clinic work, including working as a technician, conducting vision screenings, dispensing glasses, and checking in glasses.
Perform other tasks and responsibilities as assigned.