Program Coordinator

University of Virginia•Charlottesville, VA

8d•$47,500 - $50,000•Hybrid

About The Position

The University of Virginia seeks a Program Coordinator for the Department of Family Medicine within the School of Medicine. The Coordinator serves as the operational and administrative hub of the Center for Refugee and Immigrant Health, supporting the Center Director with programs, partnerships, and day-to-day activities. Working with faculty, learners, community organizations, and University partners, the Coordinator helps develop and manage educational programs, community health initiatives, and volunteer engagement activities. This is a benefited, exempt-level position with a 30-hour workweek and a two-year term limit. It is based in Charlottesville, Virginia, and is eligible for a hybrid schedule with three days per week on Grounds, with additional on-site presence as needed under UVA's remote work guidelines. The anticipated hiring range is $47,500–$50,000, prorated for 30 hours per week and commensurate with education and experience.

Requirements

Bachelor's degree, or a combination of education and related experience in lieu of a degree.
At least 3 years of relevant experience.

Nice To Haves

Administrative experience in academia, including planning concurrent in-person, virtual, and hybrid programs and events.
Experience coordinating budgets, contracts, and reimbursements.
Experience with data tracking and reporting for senior leaders and process improvement.
Project management certification (such as CAPM) or project management experience.
Community engagement, volunteer, or nonprofit experience.

Responsibilities

Provide advanced administrative coordination for office operations, special projects, and department leadership, ensuring operations run on schedule.
Schedule and coordinate meetings, educational and special events, and business travel; manage agendas and calendars and flag key items and dates for medical professional personnel.
Track expenditures with supporting documentation and prepare or process reimbursement requests.
Compile data and prepare, edit, and manage reports and documents for senior leaders.
Maintain the website and faculty CVs; manage scholarly references and assist with grants as needed.
Review and answer correspondence, screen callers and visitors, and handle confidential matters.
Serve as the point of contact for facility, equipment, and service requests.
Assist with the interview and selection process, credentialing, and graduation verification.
Provide grant-writing or fundraising support and handle website, content, and communications responsibilities.
Perform other duties as assigned.
Support administration of programs and operational services; coordinate departmental processes and activities; research issues and prepare information for review; maintain records, reports, and program documentation; and apply policies and procedures to assigned responsibilities.