Program Coordinator - Temporary

University of Miami•Coral Gables, FL

About The Position

The Climate Resilience Institute at the University of Miami is hiring a temporary Program Coordinator to perform research, planning, and administrative functions that support program growth. The role coordinates day-to-day program operations and event planning, and assists with program development, organization, production, and evaluation to help achieve the program’s mission, goals, and objectives. Department-specific work includes using AI-assisted tools to analyze repository documents, metadata, summaries, keywords, and insights; creating visualizations of knowledge gaps and emerging areas for progress in resilience finance; and advancing the repository while reducing reliance on manual selection and annotation. The role also produces analysis and outputs to position the Resilience Finance Lab as a leading convener for potential investors and partners, and contributes to the Climate Resilience Institute’s broader role as a hub of resilience knowledge and resources.

Requirements

High school diploma or equivalent/relevant experience, certification, or license.
At least 1 year of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Evaluate the learning experience and improve the quality and value of the program.
Register students for courses using University procedures and systems, if needed.
Develop strategic partnerships with external entities and organizations.
Create monthly budget reports to ensure operations are within plan.
Assist with database maintenance and enrollment management.
Ensure administrative processes and associated forms for instructor services are completed in a timely manner.
Respond to instructor requests and telephone, email, and internet submissions for all programs.
Plan and participate in department meetings.
Support the department and/or department leadership with daily clerical tasks.
Serve as liaison between the department and other business units.
Prepare materials related to marketing, student recruiting, fundraising, data reporting, and other departmental functions.
Make travel arrangements and reservations for department leadership and staff, and coordinate reimbursements as needed.
Coordinate events and related tasks.
Adhere to University and unit-level policies and procedures and safeguard University assets.
Use AI-assisted tools to systematically traverse and analyze repository documents, metadata, summaries, keywords, and insights.
Generate dynamic visual representations of knowledge gaps and previously unnoticed areas for progress in resilience finance.
Enhance and expand the repository’s development while reducing reliance on manual selection and annotation processes.
Produce analysis and outputs that position the Resilience Finance Lab as a leading convener in the resilience finance space for potential investors and partners.
Contribute to the Climate Resilience Institute’s mission as a hub of knowledge and resources in the resilience space.