Program Coordinator - Temporary

University of Miami • Coral Gables, FL

1d

About The Position

The Climate Resilience Institute at the University of Miami is hiring a temporary Program Coordinator. The role performs research, planning, and administrative functions to support the growth and day-to-day operations of a program, including event planning and assistance with program development, organization, production, and evaluation. The position also supports the program’s mission, goals, and objectives through coordination of administrative processes and collaboration with department staff and other business units.

Department-specific work involves using AI-assisted tools to analyze repository documents, metadata, summaries, keywords, and insights; creating visual representations of knowledge gaps and emerging opportunities in resilience finance; and supporting repository development with less reliance on manual selection and annotation. The coordinator produces analysis and outputs to help position the Resilience Finance Lab as a convener for potential investors and partners, while contributing to the Climate Resilience Institute’s role as a knowledge and resource hub in resilience.

Requirements

• High school diploma or equivalent, or relevant experience, certification, or license.
• At least 1 year of relevant experience.
• Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
• Ability to collaborate with others and contribute to a team environment.
• Proficiency with office software, technology, and relevant computer applications.
• Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Evaluates learning experiences and works to improve program quality and value.
• Registers students for courses using University procedures and systems, when needed.
• Develops strategic partnerships with external entities and organizations.
• Creates monthly budget reports to ensure operations remain within plan.
• Assists with database maintenance and enrollment management.
• Ensures administrative processes and instructor-service forms are completed promptly.
• Responds to instructor requests and telephone, email, and internet submissions for programs.
• Plans and participates in department meetings.
• Supports the department and its leadership with daily clerical tasks.
• Serves as liaison between the department and other business units.
• Prepares materials for marketing, student recruiting, fundraising, data reporting, and other departmental needs.
• Makes travel arrangements and reservations for department leadership and staff, and coordinates reimbursements as needed.
• Coordinates events and related tasks.
• Follows University and unit-level policies and procedures and safeguards University assets.
• Uses AI-assisted tools to systematically analyze repository documents, metadata, summaries, keywords, and insights.
• Generates visual representations of knowledge gaps and previously unnoticed areas for progress in resilience finance.
• Enhances and expands the repository’s ongoing development, reducing reliance on manual selection and annotation.
• Produces analysis and outputs to position the Resilience Finance Lab as a leading convener in resilience finance for potential investors and partners.
• Contributes to the Climate Resilience Institute’s mission as a hub of resilience knowledge and resources.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED