Temporary Program Coordinator

City of Fairfax • Va 22030, VA

8d

About The Position

The Program Coordinator provides administrative and operational coordination for department programs, internal systems, compliance processes, and special projects. The position supports accurate, consistent, timely completion of internal processes in accordance with policy requirements. The coordinator administers departmental systems, conducts compliance inspections and process reviews, coordinates projects and internal employee transitions, maintains records, supports communications and policy documentation, and assists with budget planning and grant management. Other duties may be assigned when similar, related, or a logical part of the position.

Requirements

• Bachelor’s degree from an accredited college or university in public administration, business administration, criminal justice, organizational management, or a related field.
• Two years of experience in program coordination, project management, compliance review, process improvement, administrative analysis, or related professional work.
• Training, certification, or work experience in project management, process improvement, compliance auditing, or a similar discipline.
• Capacity to become proficient with Department technology and software.
• Successful completion of the Department’s background screening process.

Nice To Haves

• Experience in local government, law enforcement, or another public safety organization.

Responsibilities

• Administer assigned departmental systems, including the internal affairs tracking system and project management system.
• Conduct compliance inspections and process reviews to determine whether department practices align with policy, procedure, and leadership expectations.
• Coordinate small projects and process-improvement efforts, including leading ad-hoc project teams and tracking tasks, timelines, and budgets.
• Coordinate internal processes related to employee onboarding, offboarding, promotions, lateral transfers, and other internal transitions.
• Maintain organized physical and electronic records related to assigned programs, inspections, projects, policies, budgets, and administrative functions.
• Support internal and external communication by drafting announcements, creating recruitment materials, maintaining digital signboards, assisting with department-wide communication materials, and monitoring and updating department social media.
• Assist with drafting, editing, and tracking policies and policy-related documents.
• Assist with budget planning and grant management.
• Fulfill other responsibilities dictated by policy or through the chain of command.

What This Job Offers

• Career Level: Mid Level