Assistant Program Coordinator (ETS) | Temporary
About The Position
The Assistant Program Coordinator provides administrative, operational, and data management support to the Clinical Education Team within Emory University’s Physician Assistant Program. The role supports the clinical year curriculum by managing clinical site contracts, maintaining preceptor and site databases, and providing administrative support to program leadership. The position requires attention to detail, organization, and proactive support for compliance with university and accreditation standards. The position’s tasks are generally performed in person at an Emory University location. Remote work-from-home days may be granted at the department’s discretion, and Emory may change remote-work status with notice.
Requirements
- Bachelor’s degree or an equivalent combination of education, training, and experience.
- Exceptional organizational skills and precise attention to detail.
- Strong written and verbal communication skills for professional interaction with healthcare executives, physicians, faculty, and students.
- Ability to handle confidential and sensitive information in compliance with regulations.
- Strong problem-solving abilities and skill in prioritizing multiple deadlines in a fast-paced environment.
Responsibilities
- Maintain, track, and process affiliation agreements and clinical site contracts between Emory University and external healthcare systems, hospitals, and clinics.
- Coordinate with Emory Legal, Procurement, and Risk Management to initiate agreements, manage renewals, and process amendments.
- Monitor agreement expiration dates to ensure clinical sites remain compliant and legally active before student placement.
- Serve as the primary administrative contact for external clinical site coordinators regarding legal documentation and onboarding requirements.
- Maintain the CORE ELMS clinical education database, including preceptor credentials, site profiles, licenses, and contact information.
- Onboard clinical preceptors by collecting, verifying, and archiving required documents, including CVs, state licenses, and board certifications.
- Provide administrative assistance to the Director of Clinical Education, Clinical Coordinators, and PA Program Leadership.
- Manage travel arrangements, expense reports, and event logistics for clinical faculty visits, preceptor appreciation events, and clinical orientation workshops.
- Draft, proofread, and distribute routine communications, policy updates, and newsletters to clinical preceptors and students.
- Serve as an initial contact for clinical-year PA students regarding administrative inquiries, site compliance requirements, and document submissions.
- Coordinate collection and archiving of student evaluation forms, preceptor evaluations, and end-of-rotation exam documentation.
- Support special events, including Clinical Year Orientation and graduation activities.
- Perform related responsibilities as required.
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What This Job Offers
Job Type
Full-time
