Human Resources Coordinator (ETS) | Temporary

Emory University • Atlanta, GA

4d • Hybrid

About The Position

The Rollins School of Public Health at Emory University seeks a highly organized, detail-oriented, and technology-proficient Human Resources Coordinator to provide administrative, communications, and program coordination support to the Human Resources team. The position helps coordinate HR training initiatives, employee engagement activities, internal communications, and special projects. The role calls for strong organizational, communication, document-formatting, and creative-design skills, including the ability to use technology to develop professional, visually appealing, and user-friendly materials.

The coordinator designs and develops communications and resources for HR programs, training initiatives, and employee events; coordinates training and event logistics; and helps organize, format, and maintain HR procedures, guides, templates, and shared documents. The position also provides administrative and project support, including employee transaction forms, correspondence, records, routine policy inquiries, mail, meetings, appointments, and special events.

The role is eligible to work from home regularly, but requires commuting to Emory University on a flexible weekly schedule based on business needs and agreed departmental guidelines. The employee must reside in Georgia. Emory may change remote-work status with notice.

Requirements

• High school diploma or equivalent.
• One year of experience in an office and/or customer service environment.
• Previous experience with computer software programs.

Nice To Haves

• Strong proficiency with Microsoft Office applications, particularly Word, PowerPoint, Excel, Outlook, and Teams.
• Experience creating professional communications and promotional materials using Microsoft Publisher, Canva, Adobe products, or similar design platforms.
• Experience with SharePoint, including organizing, maintaining, and updating documents and shared resources.
• Strong document formatting, proofreading, organizational, and attention-to-detail skills.
• Ability to create professional, visually appealing, and easy-to-navigate documents and presentations.
• Familiarity with Microsoft 365 productivity tools, including Copilot or similar technology-assisted applications.
• Strong written and verbal communication skills, with the ability to collaborate effectively with individuals across multiple departments.
• Ability to manage multiple assignments, coordinate competing priorities, and work independently with minimal supervision.
• Experience supporting training programs, employee events, internal communications, or administrative projects.

Responsibilities

• Design and develop flyers, announcements, promotional materials, presentations, and other communications supporting HR programs, training initiatives, and employee events.
• Create and update PowerPoint presentations, informational materials, job aids, newsletters, and other HR resources.
• Develop and distribute communications promoting training opportunities, HR programs, events, and employee resources.
• Ensure materials are accurate, timely, engaging, accessible, and consistent with organizational branding.
• Coordinate staff information sessions, training programs, workshops, webinars, and professional development activities with the HR team and training and learning partners.
• Coordinate training and event logistics, including scheduling, registration, communications, materials preparation, room reservations, virtual meeting arrangements, and participant follow-up.
• Maintain training calendars, program schedules, attendance records, and related documentation.
• Coordinate with presenters, facilitators, vendors, and internal stakeholders to ensure materials and logistical arrangements are ready in advance.
• Provide administrative and logistical support for employee engagement activities, recognition programs, orientation sessions, and special HR events.
• Organize, format, and maintain Human Resources standard operating procedures, process guides, job aids, and reference materials.
• Improve document layout, structure, readability, and visual presentation while preserving the accuracy and integrity of approved content.
• Support the development and maintenance of standardized document templates.
• Organize, update, and maintain HR documents and resources in SharePoint and other designated platforms; collaborate with HR team members to keep materials current, accessible, and appropriately organized.
• Provide administrative and coordination support for HR initiatives, special projects, and departmental activities.
• Track project activities, deadlines, deliverables, and follow-up items.
• Identify opportunities to improve the organization, communication, coordination, and participant experience of HR programs and activities.
• Provide administrative support for human resources activities.
• Initiate and complete employee transaction forms, ensure proper approvals, and forward forms to the appropriate area.
• Compose, type, generate, and proofread correspondence and reports.
• Prepare and mail outgoing correspondence and information.
• Provide information and answer routine inquiries concerning Human Resources and organizational policies and procedures.
• Establish and maintain files and records.
• Date and distribute incoming mail to the appropriate employee.
• Coordinate and schedule meetings, appointments, and special events.
• Assist in coordinating and implementing programs or functions as needed.
• Perform other related administrative and program support responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED