Human Resources Coordinator (ETS) | Temporary

Emory University • Atlanta, GA

3d • Hybrid

About The Position

The Rollins School of Public Health seeks a highly organized, detail-oriented, technology-proficient Human Resources Coordinator to provide administrative, communications, and program coordination support to the Human Resources team. The role supports HR training initiatives, employee engagement activities, internal communications, and special projects, creating professional, visually appealing, accessible, and user-friendly materials.

The coordinator develops HR communications and design materials; partners with HR and learning partners to coordinate training sessions, workshops, webinars, and professional development activities; and manages event logistics, schedules, records, and participant follow-up. The role also supports the organization and maintenance of HR standard operating procedures, process guides, job aids, templates, and SharePoint resources.

Additional duties include tracking project activities and deadlines; completing employee transaction forms and routing them for approval; composing and proofreading correspondence and reports; answering routine questions about HR and organizational policies; maintaining files and records; distributing incoming mail; and scheduling meetings, appointments, and special events. The position may work from home regularly but requires the ability to commute to Emory University on a flexible weekly schedule based on business needs. Residency in Georgia is required, and Emory may change the remote-work status with notice.

Requirements

• High school diploma or equivalent.
• At least one year of experience in an office and/or customer service environment.
• Previous experience with computer software programs.

Nice To Haves

• Strong proficiency with Microsoft Office applications, particularly Word, PowerPoint, Excel, Outlook, and Teams.
• Experience creating professional communications and promotional materials with Microsoft Publisher, Canva, Adobe products, or similar design platforms.
• Experience with SharePoint, including organizing, maintaining, and updating documents and shared resources.
• Strong document formatting, proofreading, organizational, and attention-to-detail skills.
• Ability to create professional, visually appealing, and easy-to-navigate documents and presentations.
• Familiarity with Microsoft 365 productivity tools, including Copilot or similar technology-assisted applications.
• Strong written and verbal communication skills and ability to collaborate effectively with people across multiple departments.
• Ability to manage multiple assignments, coordinate competing priorities, and work independently with minimal supervision.
• Experience supporting training programs, employee events, internal communications, or administrative projects.

Responsibilities

• Design and develop flyers, announcements, promotional materials, presentations, and other communications for HR programs, training initiatives, and employee events.
• Create and update PowerPoint presentations, informational materials, job aids, newsletters, and other HR resources.
• Develop and distribute communications about training opportunities, HR programs, events, and employee resources.
• Ensure communications and materials are accurate, timely, engaging, accessible, and consistent with organizational branding.
• Coordinate information sessions, training programs, workshops, webinars, and professional development activities with HR and learning partners.
• Coordinate training and event logistics, including scheduling, registration, communications, materials preparation, room reservations, virtual meeting arrangements, and participant follow-up.
• Maintain training calendars, program schedules, attendance records, and related documentation.
• Coordinate with presenters, facilitators, vendors, and internal stakeholders to complete materials and logistical arrangements before scheduled activities.
• Provide administrative and logistical support for employee engagement activities, recognition programs, orientation sessions, and special HR events.
• Organize, format, and maintain HR standard operating procedures, process guides, job aids, and reference materials.
• Improve document layout, structure, readability, and visual presentation while preserving approved content's accuracy and integrity.
• Support the development and maintenance of standardized document templates.
• Organize, update, and maintain HR documents and resources in SharePoint and other designated platforms; collaborate with HR colleagues to keep materials current, accessible, and organized.
• Provide administrative and coordination support for HR initiatives, special projects, and departmental activities.
• Track project activities, deadlines, deliverables, and follow-up items, and identify opportunities to improve the organization, communications, coordination, and participant experience of HR programs.
• Initiate and complete employee transaction forms, obtain proper approvals, and forward them to the appropriate area.
• Compose, type, generate, and proofread correspondence and reports; prepare and mail outgoing correspondence and information.
• Provide information and answer routine inquiries concerning Human Resources and organizational policies and procedures.
• Establish and maintain files and records; date and distribute incoming mail to the appropriate employee.
• Coordinate and schedule meetings, appointments, and special events; assist with coordinating and implementing programs or functions as needed.
• Perform other related administrative and program support responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED