Program Coordinator

University of Miami•Miami, FL

19d•Onsite

About The Position

The University of Miami/UHealth Department of Pediatrics is hiring a part-time Program Coordinator in Miami, Florida. The coordinator provides general oversight of day-to-day program operations and assists with the program’s development, organization, production, and evaluation to support its mission, goals, and objectives. The position requires familiarity with University policies and procedures and responsibility for ensuring program compliance. The coordinator serves as a liaison and delivers educational content to University and external constituents, facilitates collaboration among schools and community and academic support organizations, and coordinates program data collection and analysis. The role includes preparing program reports and evaluations, monitoring effectiveness, scheduling classes and classrooms, coordinating committee meetings and correspondence, supporting recruitment initiatives, and assisting program participants with administrative needs while maintaining files and program data. Department-specific work focuses on Parent Club activities. The coordinator recruits families for parenting workshops, delivers workshops at community locations, connects families with additional parenting services and follows up, attends community events and program trainings, participates in weekly supervision meetings, develops external partnerships, and reports workshop data using spreadsheets and databases. Work may include occasional evenings and weekends.

Requirements

High school diploma or equivalent.
Minimum of 1 year of relevant experience.
Attention to detail and accuracy in completing assignments.
Ability to analyze, organize, and prioritize work under pressure while meeting deadlines.
Ability to handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and collaboratively.
Proficiency with computer software, including Microsoft Office.

Responsibilities

Provide general oversight of day-to-day program operations and assist with program development, organization, production, and evaluation.
Ensure compliance with University policies and procedures and safeguard University assets.
Serve as a liaison to University and external program constituents and deliver educational content.
Facilitate collaboration among schools, community agencies, and University academic support units.
Coordinate collection, compilation, and analysis of program activity data; prepare reports and evaluations and monitor program effectiveness.
Schedule program classes and designated classrooms.
Draft correspondence and agendas, maintain calendars, gather reference materials, and coordinate and attend committee meetings.
Assist with student and/or program constituent recruitment initiatives and provide administrative support to participants.
Maintain student files and program data.
Recruit families for parenting workshops by attending PTA meetings, community events, and fairs.
Connect families with additional parenting services when indicated and follow up on service linkages.
Deliver parenting workshops at community locations such as schools, libraries, and parks.
Attend community events and fairs, program trainings, and weekly supervision meetings.
Develop partnerships with external entities, professional services, and organizations to promote and support Parent Club activities.
Report data in Excel, RedCap, Trust Central, and other databases, and use Google Drive and Box documents to report workshop data.