Program Coordinator

University of Arkansas System•Little Rock, AR

12d

About The Position

The Program Coordinator provides primary administrative support and oversight for the Psychiatry Clerkship, M4 Psychiatry Electives, and Forensic Psychiatry Fellowship. The role supports program administration and curriculum development, compiles grades and evaluations, reviews and disseminates program data for continuous improvement and accreditation, manages websites, and communicates with students, physicians, faculty, administrators, and other institutional and external partners. For Graduate Medical Education, the coordinator manages the day-to-day operations of the Forensic Psychiatry Fellowship and supports the Program Director with accreditation efforts, educational programming, and fellow support. As a member of the program’s leadership team, the coordinator maintains knowledge of Accreditation Council for Graduate Medical Education and program-specific requirements, policies, and procedures, and serves as a liaison among trainees, faculty, staff, hospital administration, and internal and external departments.

Requirements

Bachelor’s degree, or high school diploma or GED plus four years of administrative or program coordination experience.
Computer experience and ability to learn additional programs as needed.
Excellent written, verbal, listening, and interpersonal communication skills.
Ability to work effectively independently and as part of a team.
Strong organizational and time-management skills.
Ability to establish priorities and manage multiple deadlines.
High level of initiative, accuracy, and attention to detail.
Ability to maintain absolute confidentiality when handling sensitive information.

Nice To Haves

Experience with O2 (Oasis), New Innovations, and ACGME ADS.
Knowledge of and experience managing complex information and computer systems such as Workday, Microsoft Office, and other web-based applications.
Experience with student affairs or graduate medical education.

Responsibilities

Coordinate the daily administration of the Psychiatry Clerkship, M4 Psychiatry Electives, and Forensic Psychiatry Fellowship.
Assist with curriculum planning, development, implementation, and evaluation.
Compile, maintain, and distribute student and fellow grades, evaluations, schedules, and program documentation.
Collect, review, analyze, and report program data to support continuous improvement and accreditation requirements.
Support the Program Director with ACGME accreditation activities, reports, and required documentation.
Monitor program compliance with institutional, GME, and ACGME policies and requirements.
Coordinate educational activities, meetings, orientations, evaluations, and other program events.
Maintain program websites, databases, records, and communication materials.
Serve as a liaison among students, fellows, faculty, staff, hospital administration, and internal and external partners.
Manage sensitive student, fellow, faculty, and program information with confidentiality.
Perform other duties as assigned.