Program Coordinator II (National Center for Infrastructure Transformation - NCIT)

Texas A&M University System•Prairie View, TX

1d•Onsite

About The Position

The Program Coordinator II works under general supervision and collaboratively with leadership to plan, develop, and implement programs for the National Center for Infrastructure Transformation (NCIT). The position supports a variety of Center business activities, project management, sponsored research proposals and projects, reporting, budgeting, and communications. It serves as a liaison with university offices and coordinates with sponsors, consortium partners, principal investigators, and internal and external staff. The position is funded by a grant or restricted funds, and continued employment is contingent on renewal of that funding. Salary is commensurate with education and experience within the assigned salary range. The position is based in Prairie View, Texas.

Requirements

Bachelor’s degree.
Four years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Verbal and written communication skills.

Nice To Haves

Master’s degree in a scientific, business administration, or closely related field.
Four or more years of related professional, non-clerical general office work experience.
Experience managing sponsored research projects.
Job experience demonstrating attention to detail.
Job experience with financial and purchasing systems such as Maestro, Canopy, FAMIS, Concur, or Aggie Buy.
Familiarity with Institutional Review Board (IRB) and compliance procedures.

Responsibilities

Support and coordinate business activities, including generating and reviewing business documents and technical reports and assisting with account and budget monitoring as directed by the Center Director.
Work with internal and external staff to develop and implement project management tools and integrate them with PVAMU systems.
Support proposal development by generating ideas for sponsors and partners, meeting potential research sponsors, building teaming relationships, authoring proposals, and presenting research needs statements.
Prepare and deliver presentations to existing and potential sponsors and in academic and conference settings.
Assist with updating and maintaining the Center’s Standard Operating Procedures document.
Serve as Center liaison with the Office of Sponsored Programs, Accounts Payable, Procurement, Treasury Services, Compliance Office, and Human Resources.
Assist the Budget Specialist with reviewing and auditing monthly expenditure reconciliations.
Use project management principles and strategies for project tracking and reporting; develop and maintain document management systems and Center proposal and project files.
Lead preparation and submission of Center reports according to University Transportation Center reporting requirements and deadlines, including Semi-Annual Progress Reports and the annual Performance Indicators Report.
Gather reporting information from competitive project researchers and consortium partner Associate Directors, and coordinate ad hoc reports requested by USDOT.
Record and track Center performance measures; update Transportation Research Board and DOT databases with project products at project start and completion.
Monitor competitive project progress reports, follow up with partners on performance issues, and maintain website project summaries for consortium proposal projects.
Provide project management support to consortium principal investigators, including schedule, financial, work-product, and management tracking.
Coordinate with consortium partner PIs on proposal preparation, project management and administration, budgets, payroll, deliverables, and reporting.
Receive, review, and process project proposals and budgets; coordinate revisions with PIs; review research reports; maintain PI reporting requirement checklists; notify PIs of deadlines and resources; and track and report overdue deliverables.
Assist the Communications Manager with the Center website, brochures, posters, press releases, and other promotional documents, and help develop outreach and technology-transfer materials.
Work with the Budget Specialist II to use Canopy and Excel records to assess budgets and create spreadsheets and charts for the Director, sponsors, and others.
Participate in staff development workshops and courses and perform other duties as assigned.