Program Coordinator I

Texas A&M University System • College Station, TX

19h • Onsite

About The Position

The Program Coordinator I coordinates the planning, development and implementation of events and processes in the Office of Continuing Education (OCE) in the College of Veterinary Medicine and Biomedical Sciences.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of administrative experience.

Nice To Haves

• Experience drafting, editing and formatting written correspondence.
• Experience working in iPayments, Access, Marketplace and/or Canvas.
• Ability to work independently.
• Understanding of budget process.
• Experience within Veterinary Medicine.

Responsibilities

• Oversee and coordinate veterinary continuing education seminars and conferences.
• Assist in preparation and monitoring of budgets for programs and events.
• Set up advertising and registration through the OCE website and the University’s website.
• Manage registration, correspond with registrants, issue receipts, secure meeting room reservations, and organize proceedings.
• Determine and acquire supplies for events including but not limited to conference bags, proceedings, name badges, and food and beverage.
• Coordinate and help execute the production of the event, including but not limited to logistical set up, check-in/registration, food and beverage, exhibitor displays and other logistical necessities of the event.
• Set up/take down of tables and chairs; moving coolers; grocery shopping for conference.
• Manage the database that contains registrant information.
• Book travel for out of town speakers.
• Serve as the primary contact for exhibitors, speakers and program registrants.
• Establish and maintain a good business relationship with sponsors and exhibitors.
• Prepare a profit-loss statement for each event and coordinate payment of vendors and speakers.
• Maintain office supplies and equipment, keys and placards.
• Ensure the confidentiality of mail, correspondence and reports.
• Manage OCE deposits through iPayments.
• Complete Continuing Education credit card report.
• Serve as liaison for equipment and service contracts of the OCE.
• Communicate and interact with other areas of the college to coordinate OCE events.
• Provide administrative support for the coordinator of continuing education, including but not limited to clerical support and appointment scheduling.
• Supervise office staff and/or student workers.
• Maintain the OCE website and social media pages.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree