Program Coordinator I

Texas A&M University System • College Station, TX

21h • Onsite

About The Position

We’re looking for a highly organized Program Coordinator who can support the planning, development, and implementation of Project ROOTS. This role works in close collaboration with PIs, the Program Director, Program Managers, and the Literacy Coordinator. This role involves keeping complex, multi‑state project work on track by managing logistics, documentation, communication, and day‑to‑day coordination. The Program Coordinator is a proactive problem‑solver that maintains accurate records, supports events and trainings, and ensures materials and technology are where they need to be. If you thrive in a fast‑paced environment where details matter and collaboration is essential, we encourage you to apply! Please note: This position is grant funded which is renewed under the provisions of the grantor of the agreement.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, Canvas LMS and database applications.
• Verbal and written communication skills.

Nice To Haves

• Bachelor’s degree in education or related field.
• Experience working in a public-school districts.

Responsibilities

• Program Planning and Implementation Support the Program Manager in coordinating all aspects of Project ROOTS.
• Assist with committee meetings, including preparing meeting materials and documentation.
• Research and recommend improvements to existing program components.
• Assist the Logistics Coordinator with ordering and tracking program materials needed for implementation.
• Prepare and manage program-related correspondence connected to program operations.
• Coordinate logistics and travel for implementation‑related seminars, workshops, orientations, and special events.
• Create, organize, and maintain program files, databases, and documentation.
• Serve as the primary point of contact for program inquiries and provide timely responses.
• Coordinate day‑to‑day project activities across Texas and Mississippi in collaboration with Project Managers and Coordinators.
• Facilitate communication among project leadership, researchers, tutors, virtual coaches, school personnel, and district partners.
• Maintain shared calendars, timelines, agendas, and follow‑up documentation to ensure alignment across all project strands.
• Support scheduling and coordination of VPD sessions, VPLCs, tutoring sessions, observations, coaching cycles, and ROOTS Institutes.
• Serve as a liaison with school‑based technology personnel to support deployment and troubleshooting of project technology tools.
• Program Coordination and Support Assist in developing proposals to secure program funding and support.
• Manage inventory, organization, and tracking of LIS instructional materials, ROOTS tutoring guides, MOOPILs, handbooks, and technology devices.
• Oversee packaging, labeling, shipping, and distribution of materials to schools, tutors, and coaches in Texas and Mississippi.
• Maintain accurate inventory logs, shipment records, and receipt confirmations to support fidelity monitoring and audit readiness.
• Coordinate replacement, repair, and redistribution of technology devices and instructional materials.
• Support the Logistics Coordinator to ensure materials align with implementation timelines for treatment, control, and delayed‑release groups.
• Event Coordination and Logistics Coordinate logistics and travel for program seminars, workshops, orientations, and other special events.
• Ensure timely and effective communication regarding event schedules, requirements, and updates.
• Program Communication and Support Prepare, manage, and distribute general program correspondence.
• Assist in creating, formatting, and disseminating program materials.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level