Program Coordinator - Federal Programs

Spire•Washington, DC

3h•$90,000 - $130,000•Hybrid

About The Position

We are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.

Requirements

Associate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience
1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)
Ability to obtain and maintain Secret clearance (or active Secret clearance)
Strong organizational skills with demonstrated ability to manage multiple tasks and competing deadlines
Excellent written communication skills and attention to detail
Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word
Comfortable learning new software systems and databases
Self-starter who can work independently once trained on established processes
Professional demeanor and ability to interact appropriately with government clients

Nice To Haves

Active Secret or Top Secret clearance
Prior experience supporting Department of War or Intelligence Community contracts
Familiarity with project management principles and tools
Experience with data compilation, formatting, and quality control processes
Background in aerospace, defense, or technology sectors
Experience with government reporting systems or databases
Understanding of basic financial/invoicing processes

Responsibilities

Prepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)
Compile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes
Assist with monthly metrics compilation and revenue recognition documentation
Maintain organized files and tracking systems to support reporting accuracy and audit requirements
Coordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution
Attend and document weekly internal Spire team meetings, tracking action items and follow-up requirements
Support preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries
Distribute meeting notes and ensure timely follow-up on assigned action items
Serve as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager
Draft responses to standard customer questions and status requests under Program Manager guidance
Maintain regular communication cadence with government stakeholders on routine matters
Track and monitor customer requests to ensure timely responses and resolution
Assist with administrative setup and documentation for new tasking and RFGL collection projects
Support initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules
Provide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly
Track project milestones and deadlines, providing proactive alerts to Program Manager
Monitor deliverable schedules and provide advance notification of upcoming deadlines
Assist with documentation required for contract compliance and reporting
Maintain records to support invoicing processes and revenue recognition
Help coordinate responses to contract administration questions and documentation requests
Facilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)
Support coordination of cybersecurity deliverable schedules and status updates
Assist with scheduling and logistics for demonstrations and technical reviews
Help coordinate Modeling and Simulation deliverable tracking with technical teams