Program Analyst, Federal Health Programs

Ibility • Washington DC, WA

1d • Onsite

About The Position

Ibility is seeking a Program Analyst to support a Department of War health affairs organization that leads joint health care collaboration between the Military Health System and the Department of Veterans Affairs. This key personnel role supports the client’s front office by managing office operations, document coordination, travel, calendars, digital content, and program analysis and briefings for senior officials. The analyst is expected to work independently, exercising judgment, initiative, and tact, and to be comfortable with Government document management, travel, and collaboration systems. The position is described as an opportunity for an early-career professional to work in senior federal health care governance. The position is contingent upon contract award, anticipated in January or February 2027.

The role is full-time and onsite at a Government facility in Northern Virginia. Candidates must live within commuting distance of the Washington, DC metropolitan area and work standard core business hours, Monday through Friday, Eastern Time. Limited telework may be permitted with approval from contractor and Government leadership. The employee must hold a current Public Trust background investigation and maintain it for the assignment, sign a non-disclosure agreement before starting, and complete required privacy and HIPAA training within 30 days of assignment and annually thereafter.

The work involves handling personally identifiable information and protected health information in accordance with Department of War, HIPAA, Privacy Act, records management, and federal information security requirements. Contractor personnel must identify themselves as contractors in meetings and communications and may not use retired or reserve military rank or title while performing contract duties. Government-furnished equipment and systems are used for document management, records management, travel, and collaboration. Selected candidates may be asked to sign a letter of commitment.

The estimated annual salary range is $70,000–$80,000, subject to change based on the applicable labor category, education, experience, qualifications, and contract requirements. Actual compensation may be higher or lower and will be determined based on the candidate’s qualifications and position requirements.

Requirements

• Bachelor’s degree and at least 2 years of relevant experience.
• Experience with executive office management, correspondence tracking, and records management.
• Proficiency with Microsoft 365, including SharePoint, Teams, Word, Excel, and PowerPoint.
• Current Public Trust background investigation, maintained for the duration of the assignment.
• Ability to work onsite in Northern Virginia during core business hours.
• Live within commuting distance of the Washington, DC metropolitan area.
• Work standard core business hours Monday through Friday, Eastern Time.
• Sign a non-disclosure agreement before beginning work.
• Complete required privacy and HIPAA training within 30 days of assignment and annually thereafter.
• Handle PII and PHI in accordance with DoW, HIPAA, Privacy Act, records management, and federal information security requirements.
• Identify as a contractor in meetings and communications and refrain from using retired or reserve military rank or title while performing contract duties.

Nice To Haves

• Experience with joint DoW/VA (formerly DoD/VA) health care programs.
• Experience with the Defense Travel System and Government tasker or correspondence management systems.
• Experience managing website content, SharePoint sites, or collaboration platforms, including user training.
• Experience using AI tools to draft meeting minutes or documents with quality review.
• Experience supporting senior executives in a DoW, VA, or other Federal health organization.

Responsibilities

• Provide overall office organization and management for the client office.
• Initiate and track document coordination actions, promptly acknowledge and report open actions, and maintain records of completed documents in Government document and records management systems.
• Track and manage correspondence packages through the document management system and coordinate documents with VA counterpart offices.
• Create and manage travel arrangements for Government staff using the Government travel system.
• Manage and maintain leadership and group calendars and schedules.
• Provide logistics and support for senior committee meetings and leadership briefings.
• Maintain the office’s public website and SharePoint site, including content analysis and review.
• Use Government-provided AI tools to prepare meeting minutes and other work products, and quality-check content before finalizing.
• Manage the Government’s interagency collaboration site, including system enhancements and ongoing user training.
• Develop solutions, recommendations, and outcomes across multiple tasks.
• Prepare briefings for presentation to senior executive-level officials.
• Evaluate analytical results and develop new or adapted analytical techniques under the direction of the Program Manager.
• Attend meetings, review and help justify necessary data, and support program objectives.
• Prepare documents and correspondence, update client files, and maintain office records.
• Determine methods of collection and analysis for assigned projects.

Benefits

• Health, dental, and vision plans.
• Short-term disability, long-term disability, life insurance, and accidental death and dismemberment insurance.
• Health Savings Account.
• Unlimited paid time off.
• 11 federal holidays off.
• 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level