Program Analyst, Federal Health Programs

Ibility • Washington, DC

5h • $70,000 - $80,000 • Onsite

About The Position

Ibility is seeking a Program Analyst to support a Department of War health affairs organization that leads joint health care collaboration between the Military Health System and the Department of Veterans Affairs. This key personnel role supports the client’s front office by managing office operations, document coordination, travel, calendars, and digital content, while also providing analysis and briefing support to senior officials. The analyst works independently using judgment, initiative, and tact, and supports Government document management, travel, and collaboration systems. The position is contingent upon contract award, anticipated in January or February 2027.

This is a full-time, onsite position at a Government facility in Northern Virginia. Candidates must live within commuting distance of the Washington, DC metropolitan area and work standard core business hours, Monday through Friday, Eastern Time. Limited telework may be permitted with approval from contractor and Government leadership. The role requires a current Public Trust background investigation, maintained throughout the assignment. The selected candidate must sign a non-disclosure agreement before starting and complete required privacy and HIPAA training within 30 days of assignment and annually thereafter. Work involves personally identifiable information and protected health information and must comply with applicable DoW, HIPAA, Privacy Act, records management, and federal information security requirements. Contractor personnel must identify themselves as contractors in meetings and communications and may not use retired or reserve military rank or title while performing contract duties. Government-furnished equipment and systems are used for document and records management, travel, and collaboration. Selected candidates may be asked to sign a letter of commitment.

Compensation is listed at $70,000–$80,000 per year. The range is estimated and subject to change based on the applicable labor category, education, experience, qualifications, and contract requirements; actual compensation may be higher or lower and will be determined based on the candidate’s qualifications and position requirements. Ibility states that it is an Equal Opportunity Employer and is committed to diversity, inclusion, and accessibility.

Requirements

• Bachelor’s degree and at least 2 years of relevant experience.
• Experience with executive office management, correspondence tracking, and records management.
• Proficiency with Microsoft 365, including SharePoint, Teams, Word, Excel, and PowerPoint.
• Current Public Trust background investigation.
• Ability to work onsite in Northern Virginia during core business hours.
• Ability to live within commuting distance of the Washington, DC metropolitan area.
• Strong organizational skills, attention to detail, independent judgment, and tact.
• Experience arranging travel through a Government travel system and managing executive calendars.
• Must sign a non-disclosure agreement before beginning work.
• Must complete required privacy and HIPAA training within 30 days of assignment and annually thereafter.
• Must comply with requirements for handling personally identifiable information and protected health information.
• Must identify as a contractor in meetings and communications and not use retired or reserve military rank or title while performing contract duties.

Nice To Haves

• Experience with joint DoW/VA (formerly DoD/VA) health care programs.
• Experience with the Defense Travel System and Government tasker or correspondence management systems.
• Experience managing website content, SharePoint sites, or collaboration platforms, including user training.
• Experience using AI tools to draft meeting minutes or documents with quality review.
• Experience supporting senior executives in a DoW, VA, or other Federal health organization.

Responsibilities

• Provide overall office organization and management for the client office.
• Initiate and track document coordination actions, promptly acknowledge and report open actions, and maintain records of completed documents in Government document and records management systems.
• Track correspondence packages through the document management system and coordinate documents with VA counterpart offices.
• Create and manage Government staff travel arrangements using the Government travel system.
• Manage and maintain leadership and group calendars and schedules.
• Provide logistics and support for senior committee meetings and leadership briefings.
• Maintain the office’s public website and SharePoint site, including content analysis and review.
• Use Government-provided AI tools to prepare meeting minutes and other work products, applying program knowledge to quality-check content before finalizing.
• Manage the Government’s interagency collaboration site, including system enhancements and ongoing user training.
• Develop solutions, recommendations, and outcomes across multiple tasks.
• Prepare briefings for presentation to senior executive-level officials.
• Evaluate analytical results and develop new or adapted analytical techniques under the direction of the Program Manager.
• Attend meetings, review and help justify necessary data, and support program objectives.
• Prepare documents and correspondence, update client files, and maintain office records.
• Determine methods of collection and analysis for assigned projects.

Benefits

• Health, dental, and vision plans
• Short-term disability, long-term disability, life insurance, and accidental death and dismemberment coverage
• Health Savings Account
• Unlimited paid time off
• 11 federal holidays off
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level