Program Associate, IVLP

Meridian International Center•Washington, DC

8d•$45,150 - $66,701•Hybrid

About The Position

The Program Associate (PA) works as part of a two-person team implementing the Department of State’s International Visitor Leadership Program (IVLP). Under the supervision of a Program Officer, Senior Program Officer, or Vice President, the PA handles administrative and logistical arrangements for IVLP participants, including disbursing and accounting for U.S. Government funds, arranging travel, and preparing program documents. The position is located in Washington, D.C. Employees must reside in Maryland, the District of Columbia, or Virginia. The position may work partially remotely until further notice. The role is non-exempt and reports to the Senior Operations Manager.

Requirements

Undergraduate degree, or an equivalent combination of training, education, and experience demonstrating the ability to perform the essential functions of the position.
0–2 years of related experience, or equivalent training, education, and experience.
Effective oral and written communication skills.
Familiarity with Washington, D.C., and the United States.
Ability to work effectively and accurately under pressure.
Mature judgment and ability to set priorities.
Excellent attention to detail.
Superior organizational skills.
Ability to carry out responsibilities independently while functioning as part of a team.
Strong intercultural communication skills, maturity, cultural sensitivity, and tact suitable for working with individuals from around the world.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Outlook and Teams.
Residence in Maryland, the District of Columbia, or Virginia.

Nice To Haves

Experience with Canva, Zoom, and Salesforce.

Responsibilities

Use the database to prepare visitors’ biographic information.
Prepare welcome materials, including sightseeing information.
Manage, disburse, track, and reconcile authorized funds, including per diem, cultural allowance, ground transportation, and travel advances.
Arrange and troubleshoot program logistics, including domestic flights, accommodations, ground transportation, cultural events, and group enhancements, while staying within budget limits.
Coordinate and communicate with assigned interpreters and liaisons about project details, and brief visitors on IVLP provisions, including funding, health insurance, and travel arrangements.
Develop projected-expense budgets in consultation with a Program Officer for proposal submission to the Department of State.
Use the database to prepare program booklets and supporting documents, and arrange translation when necessary.
Distribute biographic information and program booklets according to established timetables.
Pay bills promptly, reconcile monthly Visa credit card statements, and process travel expense reimbursements.
Complete final accounting of project expenditures for the Department of State and Meridian Finance Office according to established timetables.
Maintain key documents in a permanent file prepared for digital or off-site storage.
Communicate and regularly update Department of State officers and coordinators about administrative issues.
During virtual programs, create and update the Digital Program Book and serve as technical coordinator for online meetings.
Complete organizational administrative responsibilities in a timely manner and meet organizational administrative deadlines.
Perform other duties as assigned.