Program Associate, Climate

Barr Foundation•Boston, MA

1d•$74,000 - $80,000•Hybrid

About The Position

The Barr Foundation is seeking a full-time program associate to provide administrative and programmatic support to the Climate team. The Climate team collectively manages grantmaking to over 150 organizations, administers contracts with approximately 40 entities, and facilitates external relationships, research and convening essential to advancing the program’s strategic goals. The Program Associate plays a key role in collaborating with the team to implement processes, manage tasks, and maintain datasets critical to executing the team’s work, as well as collaborating across the foundation. The ideal candidate is highly organized and self-motivated, with strong attention to detail and the ability to prioritize and manage workloads across multiple workstreams and team members. Essential qualifications include proven project management skills, proficiency in Microsoft Office or Google Workspace, willingness to learn Asana and Salesforce, and strong written communication and interpersonal skills for effectively managing relationships with a diverse range of individuals and organizations.

Requirements

A commitment to advancing racial equity and inclusion in your work and in our workplace
An interest in reducing and further preventing climate change and prioritizing the experience of communities that are experiencing the impacts of climate change first and worst
Demonstrated proactive project management experience
Self-motivated with strong problem-solving abilities, attention to detail, and ability to track and meet multiple deadlines
Comfort working with different types of quantitative data and budgeting tools
Demonstrated ability to identify, collect, organize, and synthesize information from various data sources
Effective communication and presentation skills
Strong interpersonal skills to manage relationships with a broad range of people (internal and external) and organizations
Knowledge of and proficiency in the use of Microsoft Office and Google applications

Nice To Haves

Experience with project management tools (e.g., Asana); and database systems (e.g., Access, Salesforce) is a plus
Experience with nonprofit or philanthropic organizations is a plus
Academic coursework or professional/volunteer experience in either clean energy, transportation, resilience, environmental justice, or public policy is a plus

Responsibilities

Implement processes that advance grants and contracts from concept to approval; this includes generating task lists for program officers, tracking grantee and contractor documentation, following up with grantees and contractors and supporting the submission of grants and contracts, and liaising with Barr Foundation’s Grants Management Team.
Maintain and strengthen processes to monitor and track contract invoices, grant payments, and grant reports to ensure accurate and timely delivery of information from grantees and contractors, and accurate record keeping in the Foundation’s systems
Support the team to track and meet all internal deadlines and manage workloads related to grantmaking, budgeting, program planning, and foundation-wide cycles, including annual workplans
Support team members in designing, planning, and implementing meetings, convenings, learning activities, and special projects that support Climate Program strategic priorities and “beyond-the-grant" support, by conducting research and data analysis, developing agendas, taking notes, synthesizing information, and coordinating catering and other accommodations; this work includes working with consultants who may provide event management or facilitation support
Facilitate Climate team engagements with the Communications and Learning and Evaluation teams by coordinating activities and projects and engaging in initiatives
Prioritize and participate in bi-weekly Climate team meetings
Serve as point person and coordinate with the Grants Management, Finance, and Information Technology teams on matters related to grants, contract management systems and Climate Program needs
Manage data and conduct analyses related to grants, contracts, and grantee and contractor contacts and organization information
Support high-quality relationship management with grantees and external consultants
Actively participate in foundation-wide activities, including Diversity, Equity, and Inclusion initiatives, internal culture building, and activities designed to support learning across teams
Attend and actively participate in Climate team and Foundation-wide staff meetings and retreats; and in cross-functional work groups as appropriate