Program Assistant

HELP USA • New York, NY

21h • Onsite

About The Position

The Program Assistant will provide administrative support to the clinical staff and help ensure the program runs smoothly by working closely with the Director of Supportive Housing and Assistant Director of Supportive Housing, as well as others on the team.

Requirements

• High School Diploma or equivalent (with a higher education level, even better).
• At least 3 years of experience working in a not-for-profit organization.
• Excellent organizational and time management skills to enable successful management of multiple tasks in a timely manner in a fast-paced and demanding environment.
• Ability to take the initiative, be dependable and resourceful, and pay keen attention to detail.
• Tech-savvy and experienced with data collection, tracking, and reporting.
• Strong verbal, writing, and negotiation skills.

Nice To Haves

• higher education level

Responsibilities

• Providing support for ongoing and special projects and assisting in preparing data collection for quarterly monthly reports.
• Answering phones and scheduling meetings, trainings, and interviews.
• Coordinating student intern schedules.
• Assisting with new hire paperwork, payroll, petty cash, and maintenance of program inventory, which includes placing orders in the Lawson system.
• Assisting with the creation of promotional materials, outreach letters, and other informational mailings.
• Assisting with the creation, editing, and dissemination of program forms.
• Scheduling events and participating in program outreach efforts to community-based organizations to increase access to services for residents.
• Coordinating skill-building workshops with the residents in the building.
• Assist the Director of Supportive Housing/and the Assistant Director of Supportive Housing with tenant eligibility when filling unit vacancies.

Benefits

• Health insurance through Cigna, including dental and vision, with an option that covers the entire family with minimal employee contribution.
• Generous Paid Time Off!
• 401(k) with Company contribution, even if the employee doesn't contribute.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED