Program Assistant
Westhab Inc.•New York, NY
•Onsite
About The Position
The Program Assistant interacts efficiently and effectively with a diverse population of a 200+ bed women’s homeless shelter. The Program Assistant is responsible for maintaining professional communications to administrative staff, housing staff, facilities staff, residents and community partners.
Requirements
- High School Diploma/GED Required.
- Requires strong verbal, written and computer skills.
- Must have the ability to multitask while remaining focused.
Nice To Haves
- Associates degree preferred.
- Bilingual (Spanish) a plus.
Responsibilities
- Greets all residents and visitors reporting to administration and directs them appropriately.
- Performs administrative duties such as typing reports, letters, memos, etc.
- Handles phones, faxes, and reservations for meeting rooms.
- Assists with ordering office supplies and maintaining office inventory.
- Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility.
- Prepares work orders for facilities and follows up on the progress and updates the system when completed.
- Assists in setting up and maintaining databases relating to the programs and provide relevant technical assistance with all placements, closeouts, and sanctions of all residents.
- Coordinates donation deliveries and maintains donation “wish list” of needed items.
- Works closely with van driver to arrange transportation.
- Monitors resident use of computers, phones and access to administration area.
- Assists case management with filing.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
