Program And Executive Services Specialist

HQ USAF and Support Elements • Arlington, VA

8d

About The Position

The primary purpose of this position is to directly support and assist the Department of the Air Force (DAF) by developing and implementing correspondence management policies and procedures for DAF senior leaders, Headquarters DAF Staff, Secretariat, Headquarters United States Air Force Staff, and Headquarters United States Space Force Staff. The position performs Information Workflow Management Branch (SAF/AAE) activities across the DAF and leads and monitors workflow compliance as the Executive Secretariat for the DAF and United States Space Force (USSF). It represents SAF/AAE to DAF Headquarters, major commands and field commands, Directors of Staff, Field Operating Agencies, Direct Reporting Units, and executive staffs at the Office of the Secretary of Defense and Joint Staff. The position also performs other assigned tasks and special projects.

The role requires specialized experience at the GS-13 level or equivalent, including knowledge of DAF and Department of Defense organizational structures, management, strategy, communications, program management, and military missions. The employee must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) clearance and pass initial and periodic short-notice drug testing. Occasional travel away from the normal duty station and occasional work outside normal duty hours, including evenings, weekends, or holidays, may be required.

Requirements

• At least one year of specialized experience at the GS-13 level or equivalent in another pay system.
• For merit promotion applicants to the GS-14 level, one year at the GS-13 level is required to meet the federal time-in-grade requirement, when applicable.
• Knowledge of DAF and Department of Defense command and organizational structures, organizational management, strategy, and communications.
• Knowledge of DAF and Office of the Secretary of Defense operations, rules, procedures, organizational structures, and business practices.
• Knowledge of Information Workflow Management functions, policies, procedures, and theories.
• Knowledge of program management strategies and concepts related to DAF military structure and missions.
• Ability to assess large data sets and improve complex management processes and systems using qualitative and quantitative methods.
• Ability to evaluate program effectiveness across command levels, prepare reports, support integration, and develop recommendations representing varied viewpoints.
• Ability to communicate orally and in writing with tact and diplomacy, explain programs and functions, advocate positions, and negotiate complex issues with people having varying levels of understanding.
• Ability to apply analytical and evaluative techniques to identify and resolve program efficiency and effectiveness issues.
• Ability to independently manage short- and long-term projects and sustain positive working relationships.
• Ability to gather and analyze facts, draw conclusions, devise solutions, and prepare materials suitable for senior management decision-making.
• U.S. citizenship required.
• Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance.
• Must pass initial and periodic short-notice drug testing.
• Must meet Selective Service registration requirements if male, as applicable.
• Applicants subject to applicable one-year probationary or two-year trial period requirements.
• Occasional travel away from the normal duty station may be required.
• Occasional work outside normal duty hours, including evenings, weekends, or holidays, may be required.

Responsibilities

• Develop and implement correspondence management policies and procedures for DAF senior leaders and headquarters organizations.
• Perform Information Workflow Management Branch (SAF/AAE) activities across the Department of the Air Force.
• Lead and monitor workflow compliance as Executive Secretariat for the DAF and USSF.
• Represent SAF/AAE with DAF Headquarters, major and field commands, Directors of Staff, Field Operating Agencies, Direct Reporting Units, and executive staffs at the Office of the Secretary of Defense and Joint Staff.
• Perform other assigned tasks and special projects.
• Assess program effectiveness, prepare reports on program objectives, support integration efforts, and develop recommendations.
• Gather and analyze facts, draw conclusions, devise recommended solutions, and prepare briefings, papers, or reports for senior management decision-making.
• Manage short- and long-term projects and cultivate working relationships through project completion.

Benefits

• Comprehensive federal employee benefits package, with benefits available to employees and their families; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed