PROGRAM ANALYST II - 64081847

State of Florida • Tallahassee, FL

3d • $50,000 - $53,000 • Onsite

About The Position

The Program Analyst II is a highly responsible professional position in the Florida Department of Health’s Division of Children's Medical Services, Bureau of Child Protection and Special Technologies, Contract Management Unit, located in Tallahassee. The position serves as a certified contract manager for contracts supporting the Child Protection Team Program (CPT), the Florida Poison Information Center Network (FPICN), and the Sexual Abuse Treatment Program (SATP). It requires attention to detail, strong organization and communication skills, the ability to meet deadlines, and knowledge of Florida administrative processes. The position is supervised by the Senior Management Analyst II - SES.

The contract manager develops new contracts, amendments, and renewals; coordinates with program personnel and attends relevant meetings; and conducts fiscal, programmatic, and administrative monitoring within required timeframes. The role ensures contract compliance with State of Florida requirements and applicable State, Federal, and Department laws, rules, regulations, policies, and procedures. It also coordinates timely execution of contract documents with the Division Contract Liaison and maintains complete contract management files.

Additional work includes contract financial management, invoice and payment processes, budget oversight, financial reconciliations, contract closeout, and reporting. The position establishes and maintains tracking and reference logs, manages invoice review and amendment review documentation, tracks monthly invoices through receipt, approval, and submission to Finance and Accounting, and maintains Excel files to calculate contract payment changes. The contract manager must complete and maintain Chief Financial Officer training for accountability in contracts and grant management under section 287.057(15)(c), F.S. Other duties may be assigned.

This is an onsite position in the Tallahassee office and is not eligible for telework or remote work. Travel is required 30% of the time. Incumbents may be required to perform emergency duties outside normal work hours or days.

Requirements

• High school diploma or GED.
• At least one year of contract or grant experience.
• At least one year of experience using contract and financial applications.
• Obtain Florida Certified Contract Manager (FCCM) certification within 12 months of hire.
• Availability to travel 30% of the time.
• Knowledge of basic management principles and business and organizational planning, coordination, and execution.
• Knowledge of methods for compiling, analyzing, and evaluating data; government accounting systems; State and Department contracting procedures; quality assurance techniques; and problem-solving techniques.
• Knowledge of computer software, including Microsoft Excel, Word, and PowerPoint.
• Skill in writing and preparing operational procedures and project reports and applying laws, rules, regulations, policies, and procedures.
• Ability to plan, organize, and coordinate work; determine priorities and ensure assignments are completed; formulate policies and procedures; conduct fact-finding research; and compile and organize data for reports and presentations.
• Ability to produce competent written work, use problem-solving techniques, communicate effectively orally and in writing, maintain effective working relationships, and work independently.
• Ability to learn and communicate effectively in English, orally and in writing.
• Successful completion of required security background check and/or drug screening, as applicable.

Nice To Haves

• Current Certified Contract Manager certification, such as Florida Certified Contract Manager and/or State of Florida Government or State Agency Certified Contract Manager.
• Two years of experience managing State of Florida contracts valued at more than $5 million annually.
• Bachelor's degree from an accredited college or university in business administration, human services, health, social work, psychology, public administration, or a related field.
• DFS Advanced Accountability (DFS-AA) Certification.

Responsibilities

• Manage contracts for the Child Protection Team Program (CPT), Florida Poison Information Center Network (FPICN), and Sexual Abuse Treatment Program (SATP).
• Develop contract documents, including new contracts, amendments, and renewals, and communicate with providers about deliverables, processes, and invoice requirements.
• Communicate with program personnel and attend meetings related to contract management.
• Conduct fiscal, programmatic, and administrative contract monitoring within required timeframes to ensure accurate and timely service delivery and compliance.
• Ensure timely execution of contract documents in coordination with the Division Contract Liaison.
• Maintain complete documentation of contract management activities in appropriate files.
• Manage contract amendments, renewals, extensions, financial matters, payment processes, invoicing, budgets, financial reconciliations, contract closeout, and reporting.
• Ensure compliance with applicable State, Federal, and Department laws, rules, regulations, policies, and procedures relating to contract management.
• Establish and maintain tracking and reference logs to improve timeliness and efficiency.
• Maintain invoice review processes and amendment review documentation for consistency within the team.
• Track monthly invoices from receipt through approval and submission to Finance and Accounting, and ensure timely payment under prompt payment requirements.
• Create and maintain logs for contract amendments and update Excel files to calculate changes in contract payments.
• Complete and maintain Chief Financial Officer training for accountability in contracts and grant management.
• Perform other duties as assigned.

Benefits

• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State Group Insurance options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED