Program Analyst, Capital Program - (27-SS&AM-805000-087)

District of Columbia Water and Sewer Authority•Washington, DC

2d•Onsite

About The Position

The Program Analyst, Capital Program administers and monitors DC Water’s Capital Improvement Program costs, payments, and funding responsibilities. The role covers contract awards, contract changes, and contract invoices, and provides contract payment and funding analysis for wastewater, water, and sewer system facility contracts managed by the Department of Engineering and Technical Services (DETS) and Clean Rivers (DCCR). The position analyzes contract funding documentation, verifies compliance with budgetary and contractual requirements, and supports accurate financial-system records. It reviews contractor payment requests, change orders, insurance documentation, funding allocations, and final payments. The analyst also prepares financial reports, including MBE/WBE/CBE goal reports and reports for executive management and the DC Water Board of Directors. This is a regular, non-exempt, union position performed in person. It does not supervise employees and reports to the Manager, CIP Contract Management.

Requirements

Five years of progressive experience relating to construction costing and payment issues.
A bachelor’s degree in Business Administration or a related field, or an equivalent combination of education and experience: a high school diploma or GED and at least nine years of progressive experience relating to construction costing and payment issues.
Knowledge of contracting principles and procedures.
Knowledge of cost and price procedures and techniques.
Knowledge and skill in using engineering management information systems, office automation systems and processes, and computer applications, principles, and techniques.
Strong oral and written communication skills.

Responsibilities

Analyze and approve contract funding documentation, including invoices, contract awards, and change orders, for budgetary compliance, grant eligibility, and joint-use funding; ensure accurate interfacing with DC Water’s approved financial system.
Examine construction and design contract documents managed by consultants for compliance with funding splits, insurance requirements, pay-item structure, and payment policies.
Identify and recommend contract funding and change-order funding in compliance with DC Water’s approved Congressional Capital Authority.
Attend preconstruction conferences and meetings as a DETS and Clean Rivers representative to inform contractors about invoicing and financial-administration requirements.
Examine contractor insurance requirements, especially for materials stored off site, and review insurance policies and certificates for contractual compliance where applicable.
Establish and implement strategies, including standard operating procedures, to ensure contractor financial documentation complies with contract documents and applicable DC Water and Federal policies.
Evaluate independent estimates of material quantities, labor hours, and costs against contractors’ monthly unit-price and lump-sum breakdowns for partial payment requests.
Review cost breakdowns, progress measurement data, material and equipment reports, and other submissions to calculate partial and final payments and recommend payment.
Review invoice documentation for compliance with contract specifications, contract requirements, and allowable costs, and recommend approval or revisions.
Review change orders and supporting justifications, ensuring cost estimates fall within approved budgetary limitations.
Analyze contract costs and pricing and justify changes to contract quantities to ensure they remain within available contract funding.
Prepare and recommend final payments and final contract releases, determine final contract costs, and verify that claims have been settled.
Research materials, analyze information, and prepare financial reports on demand, including MBE/WBE/CBE goal reports, contract expenditure and financial-status summaries, and special reports for executive management and the DC Water Board of Directors.
Comply with applicable safety rules and regulations.
Perform other related duties and projects as assigned by the supervisor.