Program Analyst, Capital Program - (27-SS&AM-805000-087)

DC Water•Washington, DC

4d•Onsite

About The Position

The Program Analyst, Capital Program administers and monitors DC Water’s Capital Improvement Program costs, payments, and funding responsibilities. This includes contract awards, contract changes, and contract invoices, and providing contract payment and funding analysis for wastewater, water, and sewer system facility contracts managed by the Department of Engineering and Technical Services and Clean Rivers. The role reviews and analyzes contract funding documents, construction and design project records, contractor invoices, insurance documentation, change orders, and payment requests. It makes recommendations on funding, approvals, revisions, and payments, and prepares financial reports on contract expenditures and status. The position works with DC Water employees, government and federal agencies, vendors, contractors, and private-industry representatives. It is a regular, non-exempt, union position performed in person and reports to the Manager, CIP Contract Management.

Requirements

Five years of progressive experience relating to construction costing and payment issues.
A bachelor’s degree in Business Administration or a related field, or the equivalent combination of a high school diploma or GED and at least nine years of progressive experience relating to construction costing and payment issues.
Knowledge of contracting principles and procedures.
Knowledge of cost and price procedures and techniques.
Knowledge of and skill in using engineering management information systems, office automation systems and processes, and computer applications, principles, and techniques.
Oral and written communication skills.

Responsibilities

Analyze and approve contract funding documentation, including invoices, contract awards, and change orders, for budgetary compliance, grant eligibility, joint-use funding, and accurate interfacing with DC Water’s financial system.
Examine construction and design contract documents for compliance with funding splits, insurance requirements, pay-item structure, and payment policies.
Identify and recommend contract funding and change funding in compliance with DC Water’s approved Congressional Capital Authority.
Attend preconstruction conferences and meetings as a representative of DETS and Clean Rivers, explaining invoicing and financial-administration requirements to contractors.
Examine contractor insurance requirements, including insurance for materials stored off site, and review insurance policies and certificates for contractual compliance where applicable.
Establish and implement strategies and standard operating procedures to ensure contractor financial documentation complies with contract documents and applicable DC Water and federal policies.
Evaluate independent estimates of material quantities, work hours, and costs against contractors’ monthly unit- and lump-sum price breakdowns for partial payment requests; review supporting progress, material, equipment, and other reports; compute partial and final payments; and recommend payment.
Review documentation submitted with contractor invoices for compliance with contract specifications and requirements and for allowable costs; recommend approval or revisions.
Review change orders and supporting justifications, ensure cost estimates are within approved budget limits, and justify changes to contract quantities against available contract funding.
Prepare and recommend final payments and final contract releases, determine final contract costs, and establish whether claims have been settled.
Research, analyze, and prepare financial reports, including MBE/WBE/CBE goal reports, contract expenditure and status summaries, and special reports for executive management and the DC Water Board of Directors.
Comply with applicable safety rules and regulations.
Perform other related duties and projects as assigned by the supervisor.