Capital Program Manager
About The Position
The Capital Program Manager, in the Capital Planning Department, oversees the procedures, systems, tools, and communications used to guide districts through the MSBA capital grant process. This includes the Statement of Interest (SOI) and Eligibility phases, as well as the Feasibility Study/Schematic Design and Construction Administration phases. The role oversees grant administration for approved projects in the Core Program and Accelerated Repair Program, ensuring documentation, compliance, reporting, and timelines are accurate and on schedule. The position supervises Program Managers and Project Coordinators, including hiring, training, performance management, coaching, and ensuring compliance with organizational policies and standards. It coordinates across departments, supports district communications and site visits, and develops project recommendations and materials for leadership and Board review. The job description may be updated, and management may assign additional or different duties.
Requirements
- Bachelor’s degree in a related field.
- Five to ten years of applicable professional experience, including at least two years in a supervisory capacity.
- Previous experience and proven success managing employees.
- Experience with professional communications, including business letter and email writing, meeting summaries, and phone etiquette.
- Strong verbal and written communication skills, including the ability to gather, analyze, and present complex technical information clearly and concisely.
- Ability to guide questions and concerns through a solution process and identify resources efficiently.
- Ability to manage multiple tasks involving complex and varied problems.
- Experience with data analysis using complex spreadsheets.
- Proficiency in Microsoft Office 365, including Excel, Word, PowerPoint, and Outlook.
- Ability to work independently and as part of a team.
- Ability and willingness to travel occasionally to project sites.
Nice To Haves
- Knowledge of Massachusetts municipal government operations.
- Experience working with federal, state, county, or local government.
- Knowledge of Massachusetts laws, including MGL Chapter 30, Chapter 149A, and Chapter 7 construction-related laws.
Responsibilities
- Develop procedures and train and supervise assigned Program Managers and Project Coordinators in standardized documents and processes for communicating capital grant requirements from SOI through final audit.
- Oversee Team-issued communications to ensure they meet MSBA standards, including correspondence, letters, and emails to districts.
- Manage capital planning timelines, identify Facilities Assessment Subcommittee and Board agenda items, and develop project recommendations for review and inclusion in Board materials.
- Provide the Director and Deputy Director of Program Management with timely reports on project tasks and Team and agency initiatives.
- Coordinate annual Core Program and biennial Accelerated Repair Program SOI filing through the online system.
- Manage district communications and timelines supporting the SOI process.
- Oversee staff responses to district inquiries and communications before, during, and after site visits with local officials.
- Review submission materials and develop presentations for Capital Planning and Executive Staff.
- Advance recommendations for district invitations to applicable MSBA programs under the MSBA Capital Plan.
- Oversee grant administration of Core and Accelerated Repair Program projects from start to finish, ensuring documentation, compliance, and reporting are accurate and timely.
- Lead and train Program Team staff.
- Coordinate and collaborate across departments, conduct meetings and site visits, and provide clear updates and recommendations.
- Respond to employee and management inquiries as needed.
- Develop and participate in ongoing Team training and support department initiatives.
- Recruit, select, orient, and train employees; lead staff toward departmental and individual performance results; communicate expectations; monitor and appraise performance; manage, coach, and counsel employees; and ensure compliance with policies, procedures, and productivity standards.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
