Program Administrator 3 (Ohio Commission on Fatherhood)

State of Ohio • Columbus, OH

2d • Onsite

About The Position

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration. -Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position. -Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development. -Or 1 yr. exp. as Program Administrator 2, 63123. -Or equivalent of Minimum Class Qualifications For Employment noted above. About us Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov. Location Requirements DCY’s core hours of operation are Mon-Fri from 8\:00am to 5\:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7\:00am & as late as 9\:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. The Ohio Department of Children and Youth does not provide employment-based visa sponsorship. All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application. Selection devices such as a structured interview, proficiency instrument, and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period. Travel required, as needed. Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license. This role sits at the center of the Ohio Commission on Fatherhood’s work and operates as a key extension of the Executive Director. On any given day, you may shift between high-level strategy, hands-on program management, and detailed administrative work. You’ll regularly act on behalf of the Executive Director—sometimes stepping into meetings, making decisions, or handling urgent issues that affect statewide fatherhood programs. This means balancing independence with alignment, and being comfortable making judgment calls in both routine and high-pressure situations. A significant portion of your time is spent coordinating and supporting Commission activities. You’ll plan and facilitate meetings, prepare agendas, capture notes, and ensure follow-through on decisions. You may also represent the Commission in public settings, speaking on topics like infant mortality prevention, father engagement, or family stability initiatives. Working with Partners and Stakeholders This role is highly collaborative. You’ll work with a wide network of partners, including multiple state agencies such as the Department of Health, Youth Services, and Rehabilitation and Correction, as well as community organizations and local fatherhood programs. Expect to\: Participate in workgroups and statewide initiatives Share program data and research findings Help plan conferences, trainings, and outreach events Build relationships with both public and private stakeholders You’ll also engage directly with communities—occasionally traveling to correctional facilities, re-entry fairs, and local events to present information and support fatherhood initiatives. Program and Grant Management Responsibilities A core part of the role involves managing grants and program performance. You’ll help develop funding opportunities, draft grant materials, and support the evaluation and selection process. Once programs are funded, you’ll\: Monitor progress and ensure deliverables are met Review reports and budgets Conduct site visits across Ohio Identify performance issues and help implement improvements You’ll need to be comfortable analyzing program effectiveness, addressing challenges, and communicating risks or barriers to leadership. Training, Strategy, and Continuous Improvement You’ll contribute to developing training programs and identifying best practices that can be replicated across the state. When programs struggle, you’ll help design and implement performance improvement plans. This part of the job requires both strategic thinking and practical problem-solving—figuring out what works, why it works, and how to scale it. Business and Administrative Operations In addition to program leadership, you’ll manage many of the Commission’s operational functions. This includes\: Assisting with budgeting and fiscal tracking Approving invoices and monitoring expenditures Managing the website and social media presence Coordinating travel, calendars, and logistics Maintaining records, reports, and documentation You’ll often juggle multiple systems and processes, sometimes working through technical or resource limitations.

Requirements

• 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.
• completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• 1 yr. exp. as Program Administrator 2, 63123.
• equivalent of Minimum Class Qualifications For Employment noted above.
• Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license.

Responsibilities

• Plan and facilitate meetings, prepare agendas, capture notes, and ensure follow-through on decisions.
• Represent the Commission in public settings, speaking on topics like infant mortality prevention, father engagement, or family stability initiatives.
• Participate in workgroups and statewide initiatives
• Share program data and research findings
• Help plan conferences, trainings, and outreach events
• Build relationships with both public and private stakeholders
• Monitor progress and ensure deliverables are met
• Review reports and budgets
• Conduct site visits across Ohio
• Identify performance issues and help implement improvements
• Assist with budgeting and fiscal tracking
• Approve invoices and monitoring expenditures
• Managing the website and social media presence
• Coordinating travel, calendars, and logistics
• Maintaining records, reports, and documentation

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees