Program Administrator

Leidos•Bethesda, MD

6d•$65,650 - $118,675•Onsite

About The Position

As the Program Administrator, you will work directly with the DOMEX Technology Platform (DTP) Program Management Office (PMO) to support a variety of management oversight activities and practices with a team of about 100+ highly motivated, technical individuals who work in a collegial, collaborative work environment. Tasks will include, but not limited to, the following: Onsite customer interaction support, on-boarding (polygraph, CACs, Indoctrinations) and off-boarding personnel, preparation, and promulgation of project status (weekly and monthly summaries of personnel security status). Monitoring and tracking government training requirements for program personnel to support special accesses and functions, including Data Transfer Officers (DTO), Privileged User Access (PUA), Removable Media Custodians (RMC) and yearly Agile course requirements. Attend weekly virtual program leadership meeting and provide condensed status updates/priority notifications. Ensure consistent lines of communication with customer support staff and PMO and monitor delivery/result statuses of program needs. Work with program Resource Manager on maintaining staffing plan, on-boarding and off-boarding activities, preparation and maintenance of welcome packets and other related tasks as well as assisting with Intern coordination. Provide general administrative assistance to management including ordering equipment, purchasing miscellaneous items, coordinating meetings, securing catering, making travel arrangements, and preparing expense reports. Assist in preparation of program status reports, briefings, customer-facing updates, meeting minutes, and meeting summaries. Certain tasks may be unclear and may require understanding of a broader set of issues – self-initiated outreach to team members is required in these circumstances.

Requirements

Must possess TS/SCI clearance with the ability to obtain and maintain TS/SCI with Polygraph
BA degree and 4– 8 years of prior relevant experience or Masters with 2 – 6 years of prior relevant experience. Additional years of experience maybe substituted for degree.
Excellent written and verbal communication skills, with strong attention to detail
Self-motivated, creative, organized, and able to accomplish tasks under limited supervision
Ability to work in a dynamic, fast paced environment
Work independently to achieve day-to-day objectives with significant impact on operational results or project deliverables, with no significant negative impacts.
Ability to recognize priority deliverables based on timelines and mission requirements and adjust focus as needed.
High proficiency in Microsoft Office products and SharePoint.

Nice To Haves

Experience with tools like Gitlab, Jira, and Confluence.
Strong knowledge of personnel security clearance processes
Experience interacting with various government stakeholders
Experience with Resource Management tools

Responsibilities

Onsite customer interaction support
On-boarding (polygraph, CACs, Indoctrinations) and off-boarding personnel
Preparation, and promulgation of project status (weekly and monthly summaries of personnel security status)
Monitoring and tracking government training requirements for program personnel to support special accesses and functions, including Data Transfer Officers (DTO), Privileged User Access (PUA), Removable Media Custodians (RMC) and yearly Agile course requirements
Attend weekly virtual program leadership meeting and provide condensed status updates/priority notifications
Ensure consistent lines of communication with customer support staff and PMO and monitor delivery/result statuses of program needs
Work with program Resource Manager on maintaining staffing plan, on-boarding and off-boarding activities, preparation and maintenance of welcome packets and other related tasks
Assisting with Intern coordination
Provide general administrative assistance to management including ordering equipment, purchasing miscellaneous items, coordinating meetings, securing catering, making travel arrangements, and preparing expense reports
Assist in preparation of program status reports, briefings, customer-facing updates, meeting minutes, and meeting summaries
Self-initiated outreach to team members for unclear tasks