Program Administrative Specialist

Veterans Health Administration • Birmingham, AL

13h

About The Position

The position is located in the Department of Surgery and provides overall administrative support to the service, including direct line support to the subspecialties and units comprising Surgical Services. The role may involve interpreting, developing, and implementing administrative policies; defining administrative requirements; and advising top management on related issues.

The specialist manages short- and long-term projects and daily administrative operations, including timekeeping, reporting, file maintenance, and the administrative organization of Surgical Service. The position prepares reports and service dashboards to support program decisions, assists with contracting activities and contract renewals, and serves as a Level I Contracting Officer’s Representative upon certification. It also initiates and implements process improvements and assists with human resources actions, including recruitment, position descriptions, and functional statements.

The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Ad-hoc telework may be authorized; this is not a virtual position. The work is sedentary, with occasional walking, standing, bending, carrying items, and driving. No special physical demands are required beyond a valid driver's license. The position is permanent, and relocation or recruitment incentives and permanent change of station are not authorized.

Requirements

• U.S. citizenship is required.
• Complete the application, questionnaire, and required online assessment.
• Male applicants born after December 31, 1959 must be registered with Selective Service.
• Successful completion of a background/security investigation and online onboarding is required.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Serve a one-year probationary period or two-year trial period, as applicable.
• For GS-9 qualification through experience, one year of specialized experience equivalent to at least GS-7 is required; for GS-11, one year equivalent to at least GS-9 is required.
• Specialized experience may include supervisory timekeeping, serving as an alternate control point official, conducting annual property inventories, initiating recruitment and screening candidates, reviewing obligations for equipment and supplies, or managing purchase orders and supply orders for surgical service.
• For GS-9, two full years of graduate education or a master's degree may substitute for the required experience. Education and experience may also be combined as specified in the announcement. There is no education substitution for GS-11.
• Current federal employees seeking GS-9 or GS-11 must meet the applicable 52-week time-in-grade requirement.
• A valid driver's license is required for the described physical work.

Responsibilities

• Manage short- and long-term projects for the service.
• Manage daily administrative operations, including timekeeping, reports, file maintenance, and Surgical Service administrative organization.
• Prepare reports and service dashboards to support program decisions.
• Assist with contracting activities, contract renewals, and new requests; serve as a Level I Contracting Officer’s Representative upon certification.
• Initiate, plan, and implement process improvements.
• Assist with human resources actions, including recruitment, position descriptions, and functional statements.
• Communicate with and treat stakeholders courteously, tactfully, and respectfully.

Benefits

• Federal employees and their families have access to a comprehensive benefits package. Eligibility depends on position type; specific benefits should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level