Administrative Program Specialist
About The Position
The Department of Botany & Plant Pathology at Oregon State University is hiring one full-time Administrative Program Specialist. The position serves as the department’s personnel and human resources liaison, providing guidance and support to faculty, staff, search committees, supervisors, and employees throughout the employee lifecycle. It interprets and applies university policies, procedures, and collective bargaining agreements and functions as a departmental Workday resource, assisting with transactions, troubleshooting issues, communicating requirements, and ensuring accurate and timely completion of HR and payroll-related processes. The role requires the ability to analyze and interpret information, including payroll; navigate evolving technology systems; communicate complex procedures clearly; and maintain accuracy and attention to detail. This is an on-campus appointment, Monday through Friday, 8 a.m. to 5 p.m. Starting salary is commensurate with skills, education, and experience, within the listed salary range of $22.84–$34.70.
Requirements
- Two years of experience as an administrative specialist or executive support specialist, including administrative support for a project, program, or operation; administrative support must include duties beyond clerical or secretarial work, such as interpreting laws, rules, and regulations; administrative data collection and analysis; or evaluating projects, processes, and operations; or an equivalent combination of training and experience.
- Strong oral and written communication skills.
- Strong organizational and time management skills.
- Must successfully complete a criminal history check and be determined position qualified under University Standard 05-010 et seq.
- Must self-report convictions; employees in youth programs may be subject to additional criminal history checks every 24 months.
Nice To Haves
- Associate degree.
- Experience working in human resources.
- Basic accounting skills as they pertain to human resources support.
- A record of or commitment to working with underrepresented or underserved students or other audiences.
- Life experience, education, or training that broadens capacity to equalize student success or impact underserved audiences.
- Previous experience in an academic setting using enterprise administrative systems such as Workday, PeopleAdmin, Banner, CORE, or similar platforms.
Responsibilities
- Serve as the departmental liaison between Human Resources, the Business Center, and department employees for personnel and Workday-related processes.
- Interpret and communicate HR policies, procedures, and employment requirements to supervisors, search committees, new hires, faculty, staff, and student employees.
- Provide guidance, training, and clear instructions regarding Workday transactions, onboarding, hiring processes, payroll actions, position changes, and employment documentation.
- Research and resolve HR-related issues by reviewing available information, identifying appropriate resources, and coordinating with university partners to ensure compliance and accurate processing.
- Review, enter, audit, and process personnel and employment-related records with a high level of accuracy and attention to detail.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
