Administrative Program Specialist

Housing Authority of the City of Los Angeles•Los Angeles, CA

About The Position

Under general direction, the Administrative Program Specialist plans, organizes, coordinates, implements, and evaluates one or more assigned functions or program areas, which may include digital inclusion and literacy, child care, youth development, fundraising and sponsor identification, community and cultural arts, recreational services, family and senior services, or other assigned functions. The position conducts administrative studies and analyses related to budgets, organization, programs, procedures, employee utilization, capital projects, equipment, and service coordination. It develops and recommends program guidelines, standards, procedures, policies, and protocols, and establishes schedules, priorities, reports, and standards for achieving program goals. The position oversees the use and programming of Housing Authority Computer Labs and other public spaces as centers for learning, engagement, wellness, and positive activity. It develops and implements programmatic and capital investments to improve functionality and outcomes, and builds partnerships with organizations to leverage resources and provide consistent, meaningful programs for residents of public and affordable housing. The role is part of a team focused on strategies to affect residents’ economic, health, and educational outcomes. The position may supervise assigned staff and perform related duties as required. Employment is at-will and non-represented. A California driver’s license is required. Job offers are contingent on pre-employment evaluation, including a medical examination with drug and alcohol screening, criminal records check, employment history and education verification, and verification of the right to work in the United States.

Requirements

Education and experience equivalent to a bachelor's degree from an accredited college or university, with major coursework in public administration, business administration, social work, or a closely related field.
Three years of increasingly responsible professional program administration experience, including at least one year in the field of assignment.
Possess a current, valid California driver's license.
Knowledge of public and business administration, social services programs, organization, personnel and fiscal management, and program management.
Knowledge of statistical and research methods, oral and written communication, applicable federal, state, and local laws and regulations, assigned program areas, public speaking, budget preparation and administration, and supervision.
Ability to coordinate and perform complex administrative and staff duties and quickly develop technical knowledge across varied areas.
Ability to work independently with little direction, build effective working relationships, meet schedules and timelines, and plan, develop, and administer programs.
Ability to research data, prepare reports, communicate effectively orally and in writing, and handle confidential matters with discretion.
Ability to present ideas persuasively, interpret and explain laws and policies, analyze situations, choose effective courses of action, supervise assigned staff, and work collaboratively.

Nice To Haves

Knowledge of community outreach and engagement.
Experience working with large collaborations and/or contract teams.

Responsibilities

Plan, organize, coordinate, implement, and evaluate assigned functions or program areas.
Conduct administrative studies and analyses concerning budgets, organization, programs, procedures, employee utilization, capital projects, equipment, and service coordination.
Develop and recommend program guidelines, standards, procedures, policies, protocols, schedules, priorities, reports, and standards for achieving program goals.
Oversee the utilization and programming of Housing Authority Computer Labs and other public spaces.
Develop and implement programmatic and capital investments to improve functionality and outcomes.
Identify and nurture partnerships with organizations to leverage resources and provide programs and opportunities to residents.
Meet and communicate with community partners to promote and implement programs for Housing Authority clients.
Assist Housing Authority staff in establishing and maintaining program services.
Act as a liaison with agencies, community groups, service providers, program partners, and HACLA; coordinate services and resolve program issues.
Prepare and review reports on program effectiveness, executive briefings, and special and annual reports.
Prepare program budget requests; develop RFPs and scopes of work for client-service procurement; administer outside-service-provider contracts; and prepare and administer grant proposals.
Establish and maintain cooperative working relationships with individuals, community groups, service providers, sponsors, and agencies.
Conduct and attend meetings to provide information, enlist support, resolve issues, and plan or coordinate activities.
Participate in Housing Authority committees, study groups, task forces, staff meetings, departmental meetings, and collaborative meetings.
Prepare and deliver oral and written presentations to the Board of Commissioners, committees, community and professional groups, and other agency bodies to coordinate and improve programs and secure financial support.
May supervise and evaluate assigned staff.
Prepare or oversee training, operational manuals, educational materials, and information for assigned program areas.
Perform related duties as required.