Program Administrative Specialist-Facilities

University of Maryland Center for Environmental Science

11d • $51,069 - $67,663 • Onsite

About The Position

The University of Maryland Center for Environmental Science at Horn Point Laboratory is seeking a Program Administrative Specialist to provide support for the continued and efficient operation of the facilities department by providing administrative, accounting and managerial support of various facilities functions. The sucessful candidate will help manage the day-to-day operation of the facilities department. The successful candidate will have working knowledge and familiarity with facilities operations, office management and accounting procedures, as well as knowledge of university operations including procurement procedures, and knowledge of commercial fleet management including boats, cars and trucks. The successful candidate should be able to effectively interact with other staff, faculty, students, visitors, and a wide variety of contractors and suppliers on a regular basis. UMCES offers excellent benefit options through the State of Maryland, to include medical, dental, prescription, FSA, life insurance and AD&D. Regular full time employees also receive university retirement benefits, a very generous tuition remission program and comprehensive annual and sick leave benefits. The selected candidate will be required to review and accept the UMCES Principles of Conduct. This position will be required to be on site at the Horn Point Laboratory in Cambridge, Maryland. While this is primarily an administrative position, occasionally the need may arise to work in adverse weather conditions. While no manual labor is expected, the ability to lift up to 25 pounds is required.

Requirements

• Bachelors degree, and 4 years in administrative work, preferably in a facilities setting.
• Must be able to use computer and word processing software.
• Microsoft office experience is required, specifically Excel.
• Must be able to operate a state vehicle with a valid drivers license.
• Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
• Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
• Ability to independently handle multiple tasks and set priorities.

Nice To Haves

• Experience in systems such as Workday is a plus, as well as experience in a University setting.

Responsibilities

• Coordinate and maintain state and federal compliance requirements, including scheduling and tracking required inspections and vendor services.
• Monitor and analyze campus energy usage, maintaining records and preparing reports to improve efficiency and manage costs.
• Manage and track maintenance work orders, including assigning tasks and monitoring progress through completion.
• Oversee administrative processes related to the campus vehicle and boat fleet, including reservations, usage tracking, reporting, and monthly billing.
• Process purchase orders, vendor payments, and procurement activities, maintain expense records, and compile data to support departmental budgeting and reporting.

Benefits

• UMCES offers excellent benefit options through the State of Maryland, to include medical, dental, prescription, FSA, life insurance and AD&D.
• Regular full time employees also receive university retirement benefits, a very generous tuition remission program and comprehensive annual and sick leave benefits.

What This Job Offers

• Job Type: Full-time