Administrative Program Specialist - B

State of Louisiana • New Orleans, LA

3d • Onsite

About The Position

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond. The Administrative Program Specialist B plays a vital role in supporting the organization’s purchasing and contracting operations. This position ensures that procurement activities are conducted efficiently, accurately, and in full compliance with applicable laws, policies and procedures. By coordinating purchasing actions, maintaining contract documentation, monitoring timelines, and serving as a liaison between departments and vendors, this role helps safeguard public funds, improve service delivery, and strengthen organizational accountability. The ideal candidate is a highly organized, detail-oriented professional with knowledge of procurement practices, contract administration, and compliance requirements, along with strong record keeping and analytical skills. They communicate clearly with internal stakeholders and vendors, manage competing priorities effectively and demonstrate integrity when handling sensitive information. If you’re ready to make an impact, apply today to join the Port of New Orleans Team!

Requirements

• Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

• Highly organized, detail-oriented professional with knowledge of procurement practices, contract administration, and compliance requirements.
• Strong record keeping and analytical skills.
• Ability to communicate clearly with internal stakeholders and vendors.
• Ability to manage competing priorities effectively.
• Demonstrates integrity when handling sensitive information.

Responsibilities

• Coordinate and oversee the full procurement and contract administration lifecycle for professional services, construction projects, purchase agreements, and vendor partnerships while ensuring compliance with Louisiana Public Bid Law and Port policies.
• Lead strategic sourcing and supplier management initiatives by developing procurement strategies, analyzing costs and budgets, improving operational efficiency, and maintaining strong vendor and contractor relationships.
• Support Small and Emerging Small Business (SSE) participation by monitoring contract compliance, coordinating targeted outreach efforts, reviewing proposals, participating in evaluation processes, and tracking/reporting SSE utilization across Port contracts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed