Administrative Assistant B
About The Position
The administrative assistant B is responsible for aiding research study team to execute human subject research carried out in the Movement Disorders Division of the Neurology Department. The administrative assistant will work closely with research coordinators, helping them prepare for research study visits. Key tasks that require their oversight include making subject study binders, preparing subject visit kits, filing paperwork, and shipping biological samples. This role will also assist study leadership with preparing invoices, coordinating and planning team building activities, and patient outreach activities. They will also assist their leaders with other administrative tasks as needed.
Requirements
- High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
- Excellent interpersonal and communication skills (required)
- Must be able to exercise discretion with confidential information (required)
- Highly organized and flexible (required)
- Ability to work independently and on a team (required)
- Previous administrative experience, 2-3 years (required)
Nice To Haves
- Knowledge of PC applications (Microsoft Office, etc.) (preferred)
Responsibilities
- Managing/ monitoring and maintaining the inventory of equipment and supplies related to studies
- Providing assistance on other research studies as needed
- Ship study samples
- Maintain scheduling calendars
- Help prepare invoices for study procedures
- Order supplies as needed
- Communicate with team members and assess daily administrative needs
- Attending relevant meetings, events, and seminars
- Other tasks and responsibilities as assigned
Benefits
- Excellent healthcare and tuition benefits for employees and their families
- Generous retirement benefits
- A wide variety of professional development opportunities
- Supportive work and family benefits
- A wealth of health and wellness programs and resources
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
- Tuition assistance for employees, spouses, and dependent children
- Retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis options
- Wide variety of investment options through TIAA and Vanguard
- Substantial amount of time away from work
- Long-Term Care Insurance
- Wellness and Work-life Resources
- Professional and Personal Development resources
- Access to a wide range of University resources as well as cultural and recreational activities
- Free or discounted admission and memberships to Penn arts and cultural centers and museums
- Discounts on goods and services such as new cars, cellular phone service plans, movie tickets, and admission to theme parks
- Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments
- Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
